06 Februari 2016

Save the Children Job Vacancy: Project Manager - Bandung & Jakarta

Save the Children is an international NGO and the world’s top independent charity for children in need. Since 1919, we have been fighting for children’s rights, saving their lives and providing hope for brighter futures worldwide.  Save the Children’s programs in Indonesia is implemented by Yayasan Sayangi Tunas Cilik. We currently work in eleven provinces, have staff of approximately 300 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.

We are currently seeking to fill the following position:

Project Manager
1 position, based in Bandung/Jakarta
Code : PM-FF

Save the Children have been working with Ministry of Social Affairs and other key stakeholders and social service providers for more than 8 years, to support a major shift in policy and practice in the way child protection and care is understood and delivered.  This resulted in a long term Families First program to shift the paradigm from institutionalization based towards family based care. The program was selected as the signature program of Save the Children, with duration from 2014 to 2018. The Families First Program develop its strategies to achieve paradigm shift as follows:

On Preventing Institutionalization: Stakeholders including families understand the importance of family care for children, are able to take care of children within their own homes or in other type of family-based alternative care, and able to access services and support in their own communities.

On Direct Response: Girls and boys facing care and protection issues are supported through effective and appropriate responses based on their individual needs and best interests from the Children and Family Support Centre (PDAK)

On Legal and Policy Change: National, provincial and district laws provide legal safeguards to girls and boys, preventing unnecessary institutionalization, and promoting family based care

The position holder will represent Save the Children in building strong cooperation with government stakeholders at all levels, as well as with other key stakeholders.  S/he will also actively participate on the Extended Management Team (EMT) and systematically share knowledge from/with all projects within Save the Children in Indonesia. S/he needs also be working with other Senior and Area Managers in the field offices where the Families First projects are delivered.

Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org
Please fill the “subject” column of the e-mails in this format:
<PM-FF ><your name>
Closing date for application is up to 16 February 2016
(Only short-listed candidates will be notified)

Plan International Job Vacancy: PSO Office Manager - Jakarta, Indonesian

Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.
Due to organizational new structure,  Plan Indonesia is looking for  dynamic staff  to be based in Kupang for the position:

PSO Office Manager - Permanent

Typical Responsibilities - Key End Results of Position:
Maintain office services
  • Main Activities:Design and implement office policies, Establish standards and procedures, Organize office operations and procedures, Supervise office staff, Monitor and record long distance phone calls, Prepare time sheets, Control correspondences, Review and approve supply requisitions, Liaise with other agencies, organizations and groups, Update organizational memberships, Maintain office equipment
Supervise office staff
  • Main Activities:Assign and monitor clerical and secretarial functions,Recruit and select office staff, Orient and train employees, Provide on the job and other training opportunities, Supervise staff, Evaluate staff performance, Coaching and disciplining staff
Maintain office records
  • Main Activities:Design filing systems, Ensure filing systems are maintained and up to date, Define procedures for record retention, Ensure protection and security of files and records, Ensure effective transfer o files and records, Transfer and dispose records according to retention schedules and policies, Ensure personnel files are up to date and secure
Maintain office efficiency
  • Main Activities: Plan and implement office systems, layout and equipment procurement, Maintain and replenish inventory, Check stock to determine inventory levels, Anticipate needed supplies, Verify receipt of supply
Risk and Security
Perform other related duties as required

The Candidates must have proficient knowledge in the following areas: knowledge of office administration, knowledge of human resource management and supervision, ability to maintain a high level of accuracy in preparing and entering information
The Candidate must demonstrate the following skills: excellent interpersonal skills, team building skills, analytical and problem solving skills, decision making skills, effective verbal and listening communications skills, attention to detail and high level of accuracy, very effective organizational skills, effective written communications skills, computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level, stress management skills,time management skill
Personal Attributes
The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes: be honest and trustworthy, be respectful, possess cultural awareness and sensitivity, be flexible, demonstrate sound work ethics
The incumbent would normally attain the required knowledge and skills through completion of office procedures coursework combined with related financial and administrative experience.

Range salary : IDR 11, 550, 000 - 16 500 000,-

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than February 12, 2016  to: HRD.Indonesia@plan-international.org

MSI SIAP 1 Job Vacancy: Website and Database Application Consultant - Indonesian

Management systems international, inc
Strengthening Integrity and Accountability Program 1 (SIAP 1)
Terms of Reference (ToR)

Position: Website and Database Application Consultant
Languages Required: Indonesia
Duration of Contract: 80 working days
Working Period: February - June 2016

BACKGROUND Act No.5 Year 2014 on the State Apparatus which is a key driver to promote reforms of the way civil service is managed. The law has established the State Civil Service Commission (Komisi Aparatur Sipil Negara - KASN) with the function to ensure the application of merit principles in all phases of human resources management of the Indonesian public sector, especially in the recruitment and placement of approximately 12,000 senior career executives (Jabatan Pimpinan Tinggi/JPT) in all government institutions and to supervise the implementation of the code of ethics and codes of conduct. KASN shall oversee all stages of JPT recruitment starting from the establishment of selection committee, vacancy announcement, selection process, nomination of candidates, appointment, and inauguration.

Considering its’ strategic role in promoting the administrative reform efforts, since 2015, SIAP 1 is committed to support KASN. SIAP 1 assisted KASN in developing 6 standard operating procedures and complaint handling systems namely LAPOR-KASN, a web-based public complaint system which also functions as case management system.

Following these supports, KASN is keen to have a database of high officials to enable them supervise the application of merit principles in the open recruitment process. In this regard, MSI-SIAP 1 plans to support KASN in developing a web-based database application which has 2 main functions:  1) As an integrated database of JPT in all government institutions, which include the information of  name, position, period of performance, etc.; 2) As an application for government institutions to submit and update  their plan for the JPT open selection which include the information of the establishment of selection committee, vacancy announcement, competency standards, selection schedule, nomination of candidates, appointment, and inauguration, etc. Therefore, MSI SIAP 1 is keen to seek for qualified expert to develop a web-based and integrated national database of JPT for KASN.

  • Develop a web based and integrated national  database of JPT open recruitment 
  • Develop a system/mechanism for government offices (nationwide) to update their process of JPT recruitment 
  • Integrate the LAPOR-KASN application with the database to enable public’s report as recorded in the LAPOR-KASN linked with the database regarding the process of JPT recruitment
  • Five (5) days for: 
    • Review all materials (law, regulation) related to KASN authorities and conduct need assessment on JPT open recruitment application
    • Meeting with KASN Commissioners, staff and related stakeholders in order to gain inputs in developing JPT open recruitment application
  • Fifteen (15) days for: 
    • Design and draft the application scheme plan of the JPT application and its supporting documents, which include: 
      • Flowcharts and other diagrams needed to explain the flow and process of JPT application 
      • Detailed description of user types, its functions and roles in the JPT application (In general, there will be three main users: KASN, all government institutions beside KASN, and public) 
      • Detailed list and description of all features that will be developed
      • Security systems to avoid the external threats (network, host and application)
    • Develop a standard form and format for correspondence letter, decision, announcement, reporting, and other form to be used for the open recruitment JPT process. These forms must be the in the same format between online or offline mechanism. 
    • Present the design, application scheme plan and other documents to KASN and MSI for approval
  • Thirty (30) days for: 
    • Develop the application, which include interface design, programming, and other technical process needed to develop the application. 
    • Integrate the JPT application with existing Lapor KASN 
    • Present the beta application to KASN and MSI SIAP-1 for approval.
  • Fifteen (15) days for: 
    • Conduct application testing for its functionality and usability and to KASN Commissioners and staff and other users (will be selected upon recommendation from KASN Commissioner) 
    • Receive feedback from users and related stakeholders for improvement 
    • Refine the application based on the feedback from KASN, beneficiaries, or other technical problems;
  • Five (5) days for: 
    • Develop user manual of JPT application 
    • Develop training module and presentation for KASN Staff 
    • Deliver training to KASN on using the JPT application; 
    • Develop training report
  • Ten (10) days for:
    • Provide technical assistance to KASN staff; 
    • Develop additional features to KASN's JPT application based on follow-up requests from KASN (if needed); 
    • Develop a Master Plan for further improvement of the application 
    • Provide report to MSI SIAP 1 and KASN
  • Prototype shall be legal, not pirated; 
  • Prototype shall passes trial stage, and be ready for use before installation;
  • Shall be single source (only one system information/master in National level) and can be used by other government agencies if needed;
  • Shall be secure, not only its access but also with respect to storage of the data
  • Shall be designed to be multi-user with different functions/roles 
  • Shall be able to be connected to and installed at KASN's website 
  • Provide maintenance services on the integrated case management application for a year (after sign off by both sides) by conducting regular visit to IT Team in KASN in order to provide advises and trouble-shooting
  • Need assessment report of the open recruitment JPT application
  • Design and technical requirement of the JPT application
  • Approved application scheme plan; 
  • Beta version of JPT application 
  • Source code of JPT application 
  • Final JPT application installed in KASN's server 
  • User manual of JPT application; 
  • Training module and presentations; 
  • Report on technical assistance, which include evaluation (pre and post test) report;
  • Master plan for further improvement the JPT application; 
  • Monthly report on maintenance service to KASN
  • Be a professional consultant  with at least 5 years experience in website/database/application development 
  • Demonstrated  experiences to analyze, design and develop application an information system application 
  • Have at least 5 years of experience related to web programming (PHP, MYSQL, AJAX, CSS, HTML, HTML5 and jQuery) 
  • Have an experience with Framework COdeIgniter 
  • Has a good communication and good personalities 
  • Has an experience working with government agencies is preferred
Application should include a cover letter, CV (including three references), current salary, expected salary, available start date and sample of application developed by February 14, 2016 at the latest.

Please indicate "Website and Database Application Consultant" as the subject of your email addressed to recruitment@msi-siap.com. Only shortlisted candidates will be contacted.

Save the Children Vacancy: Communication And Advocacy Assistant - SETARA, North Jakarta

Save the Children is an international NGO and the world’s top independent charity for children in need. Since 1919, we have been fighting for children’s rights, saving their lives and providing hope for brighter futures worldwide.  Save the Children’s programs in Indonesia is implemented by Yayasan Sayangi Tunas Cilik. We currently work in eleven provinces, have staff of approximately 300 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.

We are currently seeking to fill the following position:

1 position, based in North Jakarta 

To inspire breakthroughs in the way the world treats children, and in line with our theory of change, Save the Children aims to be a credible and powerful voice for children; because of this and in support of the marketing/fundraising elements of our approaches; we know that communication and advocacy are very critical to Save the Children success.

The Communication and Advocacy Assistant will work with the program teams as well as Sr. Communication & Advocacy Officer on the communication and advocacy works of all projects in North Jakarta; with addition in Belu, NTT under the particular SETARA Project. S/he will also support programs to develop and deliver communication and advocacy strategies in every level of project stakeholders; also produce quality communication products and materials.

She/he will provide support Senior Communication & Advocacy Officer related to day to day communication & advocacy works, as well as financial, administration management and assist on tracking as well as listing Communication materials in North Jakarta and Belu.

The post holder will work alongside program teams and Communication, Advocacy & Campaign Department at Country Office to organize events, identify and generate story opportunities, s/he will react to major breaking stories, develop regular newsletter, IEC Materials, and fact sheet, write newsworthy press materials (press releases, case studies, media briefings), s/he will also push out press messages on key social media networks, such as twitter, facebook and others.

Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org
Please fill the “subject” column of the e-mails in this format: <CAA-SETARA ><your name>
Closing date for application is up to 19 February 2016
(Only short-listed candidates will be notified)

Save The Children Job Vacancy: Face To Face Fundraising Venue Consultant - Jakarta, Indonesian

Scope of Works
F2F Fundraising Venue Consultant

Program Background
The face to Face objective is to increase the financial strength of Save the Children by recruiting donors to give automatic monthly donations through a credit card or a bank direct debit. And one of the important tools for running Face to Face program is the location. Face to face fundraiser will work 5 days in every week, in the location that has been permitted by the location owner. It needs someone who concentrate to find location to ensure the location that fundraiser is entering is a potential location to get donor.

Potential location means the location is passing by lots of people, who is Save the Children target market, which is people who are above 21 years old, workers, have credit card or bank account, care for social issue and educated.

It needs skilled person to do the research, create venue proposal and negotiate to get the permit. The process will take max in 2 weeks to get the permission. Face to Face has made a plan to have this person in place, but it will take more than 2 month to process the recruitment until he/she able to work. They need place and fix schedule to do fundraising job. So because there’s no person in charge to do that, we request to have a consultant to find and secure a location to be filled for Jakarta F2F Fundraiser  from 8 mar - 31 Dec 2016 Schedule (attach).

Venue Consultant

  • To secure venue in Jakarta based on the schedule that has been set in the schedule.  
Task and Responsibility
  • Send proposal to all venue in the schedule directly to the mall.
  • Follow up the proposal to get appointment to have face to face meeting with mall management 
  • Have a meeting to negotiate with mall management to get venue permit agreement based on the schedule and budget that has been set in the timeline and submit the quotation to logistic team with Support Officer help 
  • Sending Purchasing Order to the mall and follow up the mall for the Contract agreement. 
  • Deliver Contract Agreement from the mall base on venue schedule 
  • Process Load In and Out Letter from the mall on the agreed venue schedule.
  • Proposal receiving notes taken by the mall management contact person 
  • MoM negotiation with the mall 
  • Quotation letter from the mall 
  • Contract Agreement from the mall
  • Loading in and out letter from the mall
Time Frame
12 Feb - 30 June 2016

Fee Payment:
Contractor will get fee based on the objectives that he / she has delivered to Save the Children.

Additional Benefit
Communication Fee  / month, will be informed in the interview.

Term of Payment
Save the Children will process the payment after contract is finished. Payment will be process once the contract deliverables received and verified.

Report Line:
F2F Support Officer

Interested candidate please send  CV and application letter via  email to :  procurement.indonesia@savethechildren.org

Deadline for application is 9 February 2016, time  17.00 Jakarta Time