The Coral Triangle Initiative Vacancy: Consultancy as Coordinator of Secretariat Administration of CTI - CFF, Jakarta


CTI - CFF Regional Secretariat
Consultancy as Coordinator of Secretariat Administration of CTI - CFF

The Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security (CTI-CFF) is a multilateral partnership of six countries working together to sustain extraordinary marine and coastal resources by addressing crucial issues such as food security, climate change and marine biodiversity. There is broad scientific consensus that the Coral Triangle represents a global epicenter of marine life abundance and diversity. Spanning only 1.6% of the planet’s oceans, the Coral Triangle region is home to the highest coral diversity in the world with 600 corals or 76% of the world’s known coral species. It contains the highest reef fish diversity on the planet with 2,500 or 37% of the world’s reef fish species concentrated in the area. It also a spawning and nursery ground for six species of threatened marine turtles, endangered fish and cetaceans such as tuna and blue whales. These unparalleled marine and coastal living resources provide significant benefits to the approximately 363 million people who reside in the Coral Triangle, as well as billions more outside the region. As a source of food, income and protection from severe weather events, the ongoing health of these ecosystems is critical.

The CTI–CFF Regional Secretariat is mandated to promote regional cooperation, sharing of lessons, and facilitate learning across the six Coral Triangle countries - Indonesia, Malaysia, Papua New Guinea, Philippines, Solomon Islands and Timor-Leste. The Regional Secretariat also coordinates and monitors the progress in achieving the CTI–CFF Regional Plan of Action goals. Its main activities cover the following areas: organizational development, outreach and communication, regional coordination and mechanisms, technical and thematic working groups, development of key regional reports, and capacity development. It also serves as the main liaison and for all CTI–CFF official functions such as the annual CTI-CFF Senior Officials Meetings (SOM) and the bi-annual CTI-CFF Ministerial Meetings.

Job Mission
  1. Undertake to carry out priority tasks associated with the secretariat administrative services and the transition to the operation of the Regional Secretariat CTI–CFF with implementing various regional events.
  2. Serve as a hub for communication and coordination: a) between the Executive Directors, and b) between the Partners.
Job Illustration
The Coordinator of Secretariat Administration of CTI–CFF is mainly responsible for: 
  1. Perform the secretariat administrative activities to a high standard and in accordance with the relevant best practice.
  2. Develop a Work Plan for the duration of this Agreement.
  3. Provide and responsible for administrative support as may be required by the CTI-CFF Regional Secretariat i.e. preparation of reports, presentation materials, decision documents and the like.
  4. Planning for transition to the CTI–CFF Regional Secretariat – including a description of major tasks to be completed and the outcome/result targeted, sequencing of tasks, indication of and a plan for obtaining the necessary authorizations.
  5. Pursue activities so that CTI member countries can arrange deposition of ratification instruments – including as needed contact with relevant countries as yet to deposit their instrument, support and guidance to those countries on the form and manner of deposition, provision of information to relevant parties within the respective Governments in support of their action to deposit.
  6. Arranging for disbursement of contributions from CTI member countries including but not limited Papua New Guinea, Solomon Island and Philippines.
  7. Provide and arrange for the effective operations to the premises of the permanent Regional Secretariat such the procurement for such items and services, the connection of necessary utilities, and also the necessary of banking accounts.
  8. Subject to funding availability and the readiness of CTI-CFF Regional Secretariat building for occupation, execute works to assist the Executive Director in establishing the operating systems of the permanent Secretariat.
  9. Facilitate and collaborate with other organizations including but not limited to USAID, SPREP, USDOI, SEAFDEC, and GIZ.
  10. Participate in such meetings as may be reasonably requested to update the Australian Government and other CTI Partners on progress toward the above outcomes. At minimum this will include participation in the CTI Partner teleconferences.
  11. Provide overall the secretariat administrative support services to the Technical Working Groups and Governance Working Group.
Expected Output
  • Facilitate the completion of the Host Country Agreement.
  • Finalization the ratification of the agreement to establish the Secretariat deposit instruments with the Government of Indonesia.
  • Facilitate the guidelines of the CTI–CFF Meeting Management and Publications.
  • Facilitate the implementing collaboration agreement of the umbrella partnership of the CTI–CFF with other organizations including but not limited to USAID, SPREP, USDOI, SEAFDEC, and GIZ.
  • Facilitate the schedule of disbursement of contributions from CTI member countries.
  • Prepare a plan to guide the transition Secretariat to the Permanent Secretariat is finalized and agreed to by the relevant authorities.
  • Ensure the initial operating systems of the Permanent Secretariat, both financial and governance are in place.
Coordination and Reporting
The Coordinator of Secretariat Administration of CTI–CFF will report directly to the Executive Director of CTI–CFF Regional Secretariat in the daily implementation and completion of the services and deliverable outlined in TOR.

Competency Requirements
  • University Degree, master and doctoral degree would be an advantageous
  • At least 8 years of experience in delivering secretariat administrative activities implemented by national/international/NGO/ UN bodies/Government
  • Demonstrate an understanding on marine, fisheries, and coral environment or other relevant issue is a plus.
  • Excellent in facilitation and presentation skills.
  • Ability to deal with representatives of governments and partners.
  • Ability to work independently as well as part of a team.
  • Flexible in communication and interpersonal skills.
  • Excellent spoken and written English is a must.
  • Familiar with computer and information technology skills.
Period of Performance
  • Start:  Immediate.
  • End:  3 (three) months after the contract signing, with possibility to be extended
Submission of Application
  • Application letter and updated CV should be sent to and
  • Please fill the “subject” column of the emails in this format “ <CSA> - <your name> ".
  • Closing date for application is 12 October 2015.

Plan International Job Vacancy: Finance Officer based in Kupang

Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.

Due to organizational new structure,  Plan Indonesia is looking for  two  dynamic staff  to be based in Kupang for the position:

Finance Officer

  • Review all supporting documents for payments
  • Prepare Journal Vouchers for Cash Receipt
  • Manage Cash Advance
  • Prepare fund request for reviewing by Finance & Adm Supervisor
  • Cash Disbursement
  • Miscellaneous Activities
    • Custodian of Petty Cash fund
    • Perform other job as requested/delegated by supervisor
    • Maintain good relationship other staff
    • Create the teamwork with other staff
    • Provide support to internal and external auditors as required
    • Prepare budget VS actual report
  • Bachelor university degree is Economics majoring in  Accounting 
  • Experience on System Application Product ( SAP )
  • At least 3 year experiences in handling finance & accounting
  • Have an analytical thinking.
  • Reliable, committed personality and strong moral character.
  • Good both Indonesia and English (oral and written)
Range Salary:  IDR 3 100 000, - –  4 500 000,-
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than October 10, 2015  to:

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Location)-(Your Name). File attachment not later than 1MB.

Conservation International Job Vacancy: Consultant for Communications Coordinator, Jakarta

Working in 30+ countries globally, Conservation International (CI) Foundation is a non-profit organization committed to empowering societies to responsibly and sustainable care for nature for the good of humanity. We are constantly growing and expanding into areas new and old. With each step, we need more and more hands. We are currently looking to fill the following position to be based in Jakarta:

Consultant for Communications Coordinator

Objectives of Consultancy
Supports the implementation of internal and external communications activities of CI Indonesia and/or programs that can strengthen CI Indonesia’s partnership with stakeholders and support CI Indonesia’s program development.

  • Communications materials development, including but not limited to report, newsletter, blog, fact sheet, profile, biography, etc., to support the implementation of internal/external communications; 
  • Develop database management especially related to program’s key documentations, communication materials, etc;
  • Organize/participate in event/meeting/project management related to CI Indonesia and/or program;
  • Conduct field visit to identify the needs for communication and involve in communication activities at the field level.
Required Expertise, Experience and Knowledge:

The consultant is expected to have several expertise and experience below: 
  • Min. 4 years of relevant communications experience on public relations agency, and/or international development programs; 
  • Strong understanding of environmental issues, including forest and marine conservation;
  • Strong relationship with CI Indonesia’s key stakeholders including Ministry of Environment and Forestry (MoEF), Ministry of Marine Affairs and Fisheries (MMAF);
  • Strong understanding of Indonesia media landscapes(including social media) and experience with media activation;
  • Strong writing skills in both Bahasa Indonesia and English, for various communications materials including donor report, blog,newsletter, fact sheet, etc.;
  • Experience with event/project management;
  • Experience with database management (i.e. photos, video, and key documents);
  • Experience working with non-profit sector;
  • Ability to work under pressure and manage broad range of tasks including admin, ability to pay attention to details, and working effectively both as an individual and as a team;
  • Familiarity and savvy with Ms. Office, Photography, Photoshop, and Corel Draw.
Duration of Consultancy:
  • Announcement of Terms of Reference (TOR) for Consultancy 1 October 2015 
  • Deadline of application 11 October 2015
  • Selection process of the consultant 12 – 16October 2015
  • Announcement of selected consultant 20 October 2015
  • Administration process (negotiation and contract) 20 –30 October 2015
  • Consulting period 1 November 2015 – 30 April 2016
Mechanism For Submission of Application.
  • Curriculum Vitae with summary of qualification describe about the experience and expertise; 
  • Sample of strategic communications document/materials that produced in the past.
Please send your current resume and cover letter (no more than 4 pages) to:
Please fill the“subject” column of the e-mails in this format:  “Consultant for Communications Coordinator”

Closing date for the application is 11 October 2015
(Only short-listed candidates will be notified).

Build Change Indonesia Job Vacancy: Logistic Officer - Padang, West Sumatera - Indonesian


Industry: Non-profit/International Development
Function: Logistic Officer
Employer: Build Change Indonesia
Job Title: Logistic  Officer
Job Location: Padang, West Sumatera  - Indonesia
Start Date: Immediate
Salary: Commensurate with experience

Organization Description
Founded in 2004, Build Change is a non‐profit social enterprise whose mission is to save lives in earthquakes and hurricanes. Build Change designs safe buildings, trains homeowners, builders, engineers and government officials to build them, works with governments to develop and implement building standards, partners with the private sector to improve building materials quality and create jobs, and facilitates access to incentive-based capital for reconstruction and retrofitting by partnering with financing institutions and government subsidy programs. Build Change started its work in Aceh, Indonesia, after the 2004 earthquake and tsunami, and since has expanded to include programs in China, Haiti, Colombia and the Philippines. Build Change has trained more than 20,000 people on earthquake-resistant design and construction techniques, and has provided technical assistance for more than 40,000 safer homes, impacting an estimated 200,000 people.

Build Change and its Founder and CEO, Dr. Elizabeth Hausler Strand, have received numerous awards including most recently the 2013 Structural Engineer’s Association of California Award of Excellence in the Research/Guidelines category, 2011 Schwab Foundation US Social Entrepreneur of the Year, and 2011 Lemelson-MIT Award for Sustainability. Build Change has won grants from Echoing Green, Draper Richards Foundation, Mulago Foundation and Ashoka-Lemelson. and was named a 2008 Laureate in the Equality Category for Technology. Benefiting Humanity by the San Jose Tech Museum of Innovation Tech Awards.  Build Change has been published or featured in numerous media outlets and journals including Rappler, The New York Times, Huffington Post, NPR, BBC, ABC News, Fast Company and Innovations journal.

Upon request from USAID, Build Change has written three primers, on post-disaster housing new construction, retrofitting and site hazard mitigation. 
  • Manage the movement/ opening of new offices/houses
  • Implement Build Change’s procurement system
  • Create and update Assets Inventory
  • Prepare and file contracts for houses/offices
  • Take care of the office appliances and equipment troubleshooting
  • Prepare, update, and file forms for office operations
  • Manage vehicles and drivers, including coordinating schedules and implement Build Change’s vehicle manual
  • Establish secure and appropriate  warehousing and the correct storage of the materials, both in the emergency response programme base and in the field.
  • Establish and ensure the maintenance of stock record systems and procedures for stock movements.
  • Manage Purchase database
  • Willing to travel to other Build Change Indonesia work area
Qualifications :
  • S1 degree in civil engineering, architecture, accounting, administration, or finance
  • At least 3 years experience in operation management, logistics and administration of non-profit organizations
  • Attention to detail and quality control
  • Strong understanding of humanitarian principles and development ethics
  • Proficiency with Excel, Word and other Office applications
  • Spoken and written English
  • Preference given to national candidates with authorization to work in Indonesia
  • No ego, drama, or pessimism; the successful candidate will be flexible, humble, patient, and have a good sense of humor. 
Applications :
Please send your CV and latest photo with position applied on the email subject to: soon as possible but no later than 09 October 2015. This vacancy will be opened until the position is filled. (Only short-listed candidates will be notified).

POSITION DESCRIPTION:  Logistic Officer - Indonesia
For the position of Logistic Officer, Build Change Indonesia is seeking an experienced, outgoing, loyal and honest individual to support our Program in Padang, West Sumatera.  The successful candidate should have experience working with Logistic arrangement.
This position reports to Indonesia  Operations Manager. 

Logistic Officer
Responsibilities :
  • Obtain quotations prior to purchasing
  • Manages software; antivirus, server/computer operating systems, applications in accordance with the Build Change Indonesia procedures
  • Keep track of the items ordered
  • Find new houses for office/or staff housing
We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.

Human Resources Department
Build Change Indonesia

Plan International Indonesian Job Vacancy: Advocacy Officer, Kupang

Plan is an international humanitarian, child-centered community development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. 

Plan Indonesia is looking for a dynamic Indonesian national to fill the position of:

Advocacy Officer
(Based in Kupang / Program Unit)

Responsibilities (R) :
  • To develop policy advocacy and communication strategies at PU and national level;
  • To Facilitate children and youth-led advocacy and participation in policy-making conferences and events;  
  • To support the project manager for strengthen CCA-related networks and forums sub-national level through capacity building and advocacy workshops. 
  • Provide overall direction of activities pertaining to the strengthening of advocacy through build coalition among stakeholder at Plan PU office in Kefa and Lembata.
  • Provide technical assistance to the local government to integrate climate change education into their formal and/or informal education Plan.
  • Conduct policy and regulation analysis which was relevant with climate change and education sector.
Tasks (T)
  • Stakeholder mapping including identify of potential resources at PU level to ensure that actors that will be involved in advocacy process are having importance strategic. 
  • Assist the local community member in developing planning program in order to integrate CCA initiative into its document. 
  • Build networking and coalition among stakeholder at PU level to encourage the local government in order to integrate CCA into education activity. 
  • Organize mass media to promote CCA in education both at local and national level.
  • Organized workshop and public consultation to collate inputs and comments related to CCA education document from various stakeholder at PU level. 
  • Provide analysis document and presentation materials for influencing policy maker.
Education : Bachelor degree related field Knowledge and Skill  : Having experiences in advocacy on DRR relevant sector ,Networking, negotiations and diplomacy, fluent Spoken Indonesian and English, Able to write reports in Indonesian and in English, have confidence lobbying,  Adaptability and culture sensitivity Networking and collaboration

Attitude : High integrity, Self-motivated

Ranges Salary : IDR 4 500 000,- - 6 400 000

Experience : Minimum three years experiences in planning, implementing, and advocacy of a specific program area Disaster risk reduction or climate change adaptation program , Experienced in promoting and developing learning in area of expertise.

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than October 10, 2015  to:

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.