KINERJA Project Job Vacancy: HR Officer, Jakarta - Kerja Ngo

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KINERJA Project Job Vacancy: HR Officer, Jakarta

KINERJA Project, a local governance program funded by USAID focusing on providing service delivery in the areas Education and Health is currently looking for HR Officer according to the scope of work below. Interested candidates are invited to submit their applications to not later than COB 14 September 2015 indicating the reference subject.
All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.
Duration of Project: Anticipated dates—late 2011 to March 2017
Position: HR Officer
Duty Station: Jakarta

Job Summary
The Human Resources Officer 2 is responsible for managing the Human Resources administration for a KINERJA. She/he will be responsible for maximizing the strategic use of human resources and maintain functions such as recruitment, personnel policies, and regulatory compliance within KINERJA. The Human Resources Officer 2 will also recommend and administer effective the RTI personnel policies and procedures that abide by the legal requirements and the sound practice of the HR field. She/he will provide guidance and support to managers regarding personnel policies and procedures, training, disciplinary action, and other personnel issues.  They will implement RTI staff compensation and benefits programs based on RTI salary structures in collaboration with the project management and the HR Business partner or the Asia Regional HR office.
Essential Duties:
  • Review, disseminate, ensure full compliance of HR policy guidelines and country employee handbooks in tandem with Indonesia labor laws, client  rules and regulations, RTI policies, values, ethics, procedures and strategies; effective implementation of the internal control framework and proper functioning of the HR policy framework.
  • Disseminate HR communication, priorities, and allocated tasks; and ensure strict adherence to procedures in the area of selection and recruitment of temporary and longer-term staff.
  • Organization of recruitment processes through the provision of input to short-listing process, screening of candidates, setting up and participation in interview panels including documentation processing for offers and deployment.
  • In liaison with the Asia Regional Office HR, track Private Medical Insurance (PMI) expiry dates and follow up on renewals and making sure employees are registered within benefit pipelines.
  • Maintain HR (including non-personnel) files; Track and compile the project leave schedules, setting up all staff absence by receiving and filing PTO authorizations, performing the functions of absence monitoring and recording; Advise staff on their leave entitlements; Collaborate with ARO HR in Maintaining job titles and allocations for position and job grading control; monitor closely the P3 data entry and to assure high quality of data maintenance and updating
  • Collaborate with ARO HR in preparing CCN/STTA/WPA contracts through timely preparation and submission of Personnel action forms and offer request memos based on Service Level Agreement.
  • Provide advice and ensure proper staff performance management process in the project including performance planning, documentation of reviews, and end of year performance appraisal. To ensure the deadlines for documentations and analyses are met.
  • Assists in fostering of project staff learning initiatives with the consultation of the HR Business Partner or Regional HR; recommending and enrolling project teams into short-term courses that are beneficial to the project and in accordance RTI University courses and individual learning plans.
  • Orientation and induction focal person; Provides information to staff members on their employment conditions and entitlements, including on-entry briefings, facilitate CCN orientation and file orientation reports as espoused in the project on orientation and induction.
  • Track and update the project Staff Census; Maintain RTI’s projects manual and excel based personnel database and supporting use of its information by project staff for planning and administration purposes.
  • Perform other duties as assigned.
Minimum Required Education & Experience
Master’s degree and 1 year of experience or Bachelor’s Degree and 3 years of experience or equivalent combination of education and experience

Skills & Abilities
  • Strong interpersonal/relationship building skills
  • Fair Knowledge of the Indonesia labor law
  • Excellent knowledge of MS Word, Outlook, PowerPoint, Excel.
  • Excellent oral and written communication skills.
  • Strong influencing and coaching skills
  • Ability to work in a fast-paced environment and meet deadlines under pressure.
  • Ability to multi-task; to work independently and within matrix project and program teams.
  • Attention to detail and accuracy; culturally sensitive and respectful.
  • Demonstrates commitment to RTI’s mission, vision and values.

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