UCP Roda Untuk Kemanusiaan Job Vacancy: Finance Manager - Yogyakarta - Kerja Ngo

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UCP Roda Untuk Kemanusiaan Job Vacancy: Finance Manager - Yogyakarta

Job Description: Finance Manager
Established in 2009 in partnership with UCP Wheels for Humanity, UCP Roda Untuk Kemanusiaan (UCP) focuses on providing mobility and empowerment for people with disabilities. Our programs are developed with the intention of integrating the provision of assistive devices within government healthcare. In order to achieve this goal program activities include clinical skill development, policy advocacy, community awareness and concentrated collaboration with various levels of government.

Summary: The Finance Manager will oversee all financial and adminsitrative aspects of UCP Roda Untuk Kemanusiaan (UCP). The Finance Manager will oversee grant accounting with various compliance requirements, inventory management, payroll, creation of financial statements, grant reporting, database oversight and a variety of adminstrative supervision.

The Finance Manager plans and directs accounting activities within the Finance department consisting of a Finance Coordinator, Inventory Clerk, Database Clerk and must coordinate with all programme departments also.

The Finance Manager will be report directly to the Operations Manager, with guidance and direction provided by the Finance Manager at UCP Wheels headquarters in Los Angeles, California, USA.

Essential Duties and Responsibilities
  • Assists in the development and implementation of goals, policies, priorities, and procedures relating to financial management, budget, accounting, and/or payroll. 
  • Supervises and participates in the preparation of various financial statements and reports using Generally Accepted Accounting Principles (GAAP).
  • Directs the installation and maintenance of accounting records to show receipts and expenditures using accrual basis accounting
  • Ensure that financial records and backup documentation (receipts and invoices) are ready for both internal and external audits.
  • Process monthly field accounts using Zahir and other financial accounting software to perform monthly reconciliations and reports for monthly submission to UCP Wheels headquarters.
  • Reviews financial statements with headquarters management and finance personnel.
  • Directs the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.
  • Facilitate payment to partners for training, per diem, etc in accordance to USAID guidelines.
  • Responsible for the procurement and tracking of wheelchair inventory, both In-Kind and purchased, for the Indonesia office, including processing VAT exemptions under USAID policy.Directs and participates in cost analyses and rate studies.
  • Prepares statements and reports of estimated future costs and revenues.
  • Establishes system controls for new financial systems and develops procedures to improve existing systems.
  • Develop and maintain a comprehensive and efficient filing system.
  • Coordinates preparation of external audit materials and external financial reporting.
  • Directs the installation and maintenance of new accounting, timekeeping, payroll, inventory, property, and other related procedures and controls.
To perform the job successfully, an individual should demonstrate the following competencies:
  • Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. 
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.
  • Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
  • Interpersonal – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; Recognizes accomplishments of other team members.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
  • Change Management – Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
  • Delegation – Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
  • Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision.
  • Managing People – Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates’ activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Visionary Leadership – Displays passion and optimism; Inspires respect and trust; Mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates.
  • Diversity – Demonstrates knowledge of policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
  • Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Innovation – Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others’ attention.
  • Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. 
  • Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Technical Knowledge:
Financial accounting standards (PSAKs) or GAAP required.
Knowledge of Indonesia tax laws and reporting requirements required. Grant or fund accounting preferred.
Bachelor’s degree in Accounting or Finance required; Master’s degree (M.B.A.) or equivalent preferred.r Four to ten years related experience and/or training; or equivalent combination of education and experience. Work experience in a USAID or other international donor-funded project.
Computer Skills:
Advanced knowledge of Microsoft Office Suite including Excel; Zahir accounting software (or similar accounting software).
Oral/Written Communication:
Fluency in Bahasa Indonesia. Proficiency in written and oral English required.
Compensation / Benefits
Rp 6.000.000-Rp.8.000.000 monthly depending on experience + health benefits, according to office policies.

Closing Date: September 21 ,2015 

How to Apply
To Apply Please apply by emailing a CV and cover letter addressed to simon@ucpruk.org Subject Line: Finance Manager application

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