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VACANCY NOTICE – Urgently Required

The Cipta Cara Padu Foundation (YCCP) is a non profit organization has expertise  and hands-on experience in a wide spectrum of health and  environmental issues including water, sanitation and hygiene, HIV &AIDS, safe motherhood, child survival, family planning (FP), reproductive health (RH), infectious disease, and environmental conservation in Indonesia. The YCCP  is urgently seeking  for the right candidate to fill in a Receptionist /Administration Assistant position with duty station in  Jakarta. 

Under the guidance and coordination with the HR/Operation Manager, the Reception/Administration Officer duties and tasks is to provide coverage for organization’s administration matters that include but not limited to: 
  • Handle incoming/outgoing telephone calls 
  • Undertake routine administrative and clerical tasks, including the preparation of official letters and documents, and arrange for their distributions 
  • Handle all incoming mails/packages and preparation of outgoing mails/packages.  
  • Daily announcement of  staff attendance through e-mail. 
  • Making travel arrangement for staffs, consultants and guests including air ticket reservations, hotel reservations, airport pick ups, land transportation bookings etc.
  • Assisting in making logistical arrangements for workshops, trainings, and meetings Provide assistance for project’s documentations.
  • Assist procurement process: create Purchase Orders, Purchase Requests, and Bid selections
  • Provide support to project field staff regarding preparation of activities and event in the field (hotel reservation and other related matters)
  • Collect and review Travel Expense Report  
  • Orders, maintains, and distributes office supplies 
  • Newspapers Clippings/scanning on related issues related to programs   
  • Perform other general administrative and clerical support. 
Qualification:
  • Graduate from secretarial or business studies 
  • Minimum 2 years experience in office administration with NGO or INGO 
  • Strong hands on experience in administrative and clerical procedures specifically in flight ticket reservations, hotel reservations. 
  • Excellent interpersonal communication, and organization skills 
  • Preferably experienced working with USAID project including knowledge in branding and marking  
  • Posses pleasant personality, courtesy and tact  yet  able to work  independently and meet deadlines.  
  • Proficiency in Microsoft Office Applications 
  • Competencies: Good oral and written communication skills willingness to learn, possess integrity, accuracy, analytical, pro-active, meticulous, and able to work as part of the team. 
Interested candidate to send CV and cover letter as soon as possible to the HR/Operation Manager YCCP at : recruitment@yccp-indonesia.org.

The position is targeted to be filled by 1st November 2015. Please use RCAA- (your name)  on the subject of your E-mail. Interview will be hold as soon as short listed candidate being identified.