GIZ Job Vacancy: Contract & Procurement Officer (CPO) - Jakarta, Indonesian - Kerja Ngo

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GIZ Job Vacancy: Contract & Procurement Officer (CPO) - Jakarta, Indonesian

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the German International Cooperation implementing sustainable development on behalf of the German Government.

GIZ Office Jakarta (GOJ) is currently looking for an: Contract & Procurement Officer

The main responsibilities include, but are not limited to:
  • Overall smooth and uninterrupted functioning of the assigned area of responsibility
  • Organization and co-ordination of all work mechanisms
  • Keeping of experts or programs/projects informed of the status of procurement etc, especially in cases of delays
  • Daily operational execution of all affairs in the assigned area of responsibility
  • Good impression of the Country Office through a helpful attitude towards the clients
  • Well established communications to all frequently approached offices
Procurement of Services
  • Prepare contracts for local and regional freelance experts and consulting companies, coordinate assignments
  • Prepare financing agreement, local subsidy contract, and construction contract.
  • Reviewing all documents/ task order proposals for contractual consistency, accuracy and compliance with GIZ regulations
  • Prepare Contract by using computer program (SAP – CoSoft)
  • Ensuring that all contractual mechanisms are being fully executed and modified in a timely manner
  • Maintaining close and continuous communications with project office‘s contracting representative and technical staff to ensure term of reference, scopes of work, deliverables, budgets, etc., is doable/achievable, meaningful, and reasonably priced
  • Monitor status of contract implementation, computation of all payments including advances, file documents of completed assignments
  • Maintain a database of national and regional experts including moderators by using computer program (Consultant Software – CoSoft) 
Procurement of Goods
  • Prepare and process the procurement comply with GIZ Regulation
  • Maintain, carry out, and responsible for local procurement (negotiates costs, orders stationary, inspect delivery, etc), including quotation procedures, according to GIZ guidelines
  • Conducting compliance review of procurement request and specification submitted by project offices
  • Conducting the summary bid analysis to get best overall value
  • Prepare Purchase Order for suppliers by using computer program (SAP – ProSoft)
  • Perform procurement functions and negotiate best prices with vendors
  • Maintain a database of suppliers
Other duties/additional tasks
  • Provide an advice to projects  which related with Contract and Procurement matters
  • Filing the contracts and purchase order according to GIZ regulation as active and inactive files (softcopy and hardcopy)
  • Assist in  and/or carry out other project activities and tasks as assigned
  • Undertake further job training related to his/position and duties if required
  • Make photocopies and scans documents if and when required
  • Compile and organize information materials
  • Label files according to GIZ filing system
Required qualifications, competences and experience
  • At least bachelor degree in related area;
  • At least 5 years’ professional experience in similar position;
  • Having working experience with GIZ will be an advantage;
  • Good working knowledge on computer e.g. MS Office Excel and Word; SAP - CoSoft and ProSoft
  • Excellent communication skills in Bahasa Indonesia and English (both oral & written).
  • Proficiency in German will be ideally;
  • Ability to work in an international team.
Duty Station: Jakarta
Contract Period: starting in November 2015 
Direct Supervisor: Contract and Procurement Manager.

Interested candidates should submit the application letter, CV with latest photograph and list of references (max. 300 kb), addressed to with email subject: GOJ – Contract & Procurement Officer (CPO) The closing date to submit the application letter is on 2 November 2015.

Only short-listed candidates will be notified for interviews

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