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Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the German International Cooperation implementing sustainable development on behalf of the German Government.

GIZ Office Jakarta (GOJ) is currently looking for an: Contract & Procurement Officer

Responsibilities
The main responsibilities include, but are not limited to:
  • Overall smooth and uninterrupted functioning of the assigned area of responsibility
  • Organization and co-ordination of all work mechanisms
  • Keeping of experts or programs/projects informed of the status of procurement etc, especially in cases of delays
  • Daily operational execution of all affairs in the assigned area of responsibility
  • Good impression of the Country Office through a helpful attitude towards the clients
  • Well established communications to all frequently approached offices
Task
Procurement of Services
  • Prepare contracts for local and regional freelance experts and consulting companies, coordinate assignments
  • Prepare financing agreement, local subsidy contract, and construction contract.
  • Reviewing all documents/ task order proposals for contractual consistency, accuracy and compliance with GIZ regulations
  • Prepare Contract by using computer program (SAP – CoSoft)
  • Ensuring that all contractual mechanisms are being fully executed and modified in a timely manner
  • Maintaining close and continuous communications with project office‘s contracting representative and technical staff to ensure term of reference, scopes of work, deliverables, budgets, etc., is doable/achievable, meaningful, and reasonably priced
  • Monitor status of contract implementation, computation of all payments including advances, file documents of completed assignments
  • Maintain a database of national and regional experts including moderators by using computer program (Consultant Software – CoSoft) 
Procurement of Goods
  • Prepare and process the procurement comply with GIZ Regulation
  • Maintain, carry out, and responsible for local procurement (negotiates costs, orders stationary, inspect delivery, etc), including quotation procedures, according to GIZ guidelines
  • Conducting compliance review of procurement request and specification submitted by project offices
  • Conducting the summary bid analysis to get best overall value
  • Prepare Purchase Order for suppliers by using computer program (SAP – ProSoft)
  • Perform procurement functions and negotiate best prices with vendors
  • Maintain a database of suppliers
 
Other duties/additional tasks
  • Provide an advice to projects  which related with Contract and Procurement matters
  • Filing the contracts and purchase order according to GIZ regulation as active and inactive files (softcopy and hardcopy)
  • Assist in  and/or carry out other project activities and tasks as assigned
  • Undertake further job training related to his/position and duties if required
  • Make photocopies and scans documents if and when required
  • Compile and organize information materials
  • Label files according to GIZ filing system
Required qualifications, competences and experience
  • At least bachelor degree in related area;
  • At least 5 years’ professional experience in similar position;
  • Having working experience with GIZ will be an advantage;
  • Good working knowledge on computer e.g. MS Office Excel and Word; SAP - CoSoft and ProSoft
  • Excellent communication skills in Bahasa Indonesia and English (both oral & written).
  • Proficiency in German will be ideally;
  • Ability to work in an international team.
Duty Station: Jakarta
Contract Period: starting in November 2015 
Direct Supervisor: Contract and Procurement Manager.

Interested candidates should submit the application letter, CV with latest photograph and list of references (max. 300 kb), addressed to recruitment-indo@giz.de with email subject: GOJ – Contract & Procurement Officer (CPO) The closing date to submit the application letter is on 2 November 2015.

Only short-listed candidates will be notified for interviews