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International Organization for Migration (IOM) Indonesia is looking for an Operations Assistant II (OiC), according to the terms of reference below: 

POSITION INFORMATION
Reference No.: SVN/ID10/2015/080
Position title : Operations Assistant II (OiC / Officer in Charge)
Position grade : General Service Staff / G-5
Base Salary : IDR 12,678,917.00 per month
Duty station: Langsa – Aceh
Type & duration of Contract: Special Short Term Contract for 6 (six) months, with the possibility of extension. The tenure of contract of internal candidate holding a
Fixed Term/Regular contract will remain unchanged.
Organizational unit: RCA
Reporting directly to: Head of Sub-Office (HoSO)/RCA Programme Coordinator (Sumatra Region) in Medan
Overall supervision by: Deputy Chief of Mission
Managerial Responsibility: Yes
Directly reporting staff: 6-10 staff

ORGANIZATIONAL CONTEXT AND SCOPE
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under direct supervision of Head of Sub-Office (HoSO)/RCA Programme Coordinator (Sumatra Region) in Medan), and the overall supervision of the Deputy Chief of Mission , the incumbent will provide oversight, supervise and monitor the implementation of efficient coordination mechanism between relevant government agencies (mainly the Indonesian Immigration Department and the Indonesian National Police) and local government entities.

RESPONSIBILITIES AND ACCOUNTABILITIES
  • Maintain coordination with the INP (Indonesian National Police), Immigration Department and local authorities (Bupatis, Camats) in his/her areas; 
  • Visit and monitor Irregular Migrants activities and ensure that all basic services are provided to all Irregular Migrants (IMs) under IOM auspices in a timely and efficient manner. Basic services to be provided to IMs include adequate and appropriate food and water, acceptable shelter facilities or accommodation, basic personal supplies and toiletries, security and medical assistance, including psycho-social counselling and recreational and educational activities.
  • Visit Irregular Migrants and undertake activities as indicated in the visit activity / work plan prepared in coordination with supervisor.
  • Visit and monitor the intercepted or self report migrants in the IDC ( Immigration Detention Centre), Immigration Office ,also appointed shelter/accommodation in the area to ensure basic needs including adequate accommodations , food , water and medical assistance are provided.
  • Provide counseling to Irregular Migrants who are willing to return to their country of origin as well as guiding the migrant on completion of the AVR Form and coordination with AVR Team in Jakarta.
  • Coordinate with the Medical and Psychosocial Coordinator to ensure that all Irregular Migrants are provided adequate and appropriate medical services, including psychosocial counseling
  • Undertake duty travel to meet with irregular migrants and to conduct regular coordination meeting with the local authorities (Immigration and INP’s Departments) within his / her area.
  • Provide ad-hoc support to local authorities in areas related to identification and handling of irregular migration including conduct regular socialization to the community.
  • Participate in all relevant coordination forums pertaining to the needs of migrants and their care and send the minutes of the meeting to the HoO.
  • Coordinate with local authorities in expanding IOM activities such as community housing for migrants, in coordination with Jakarta provides tailored trainings for the local agencies/offices.
  • Prepare and submit report of visit conducted to the Supervisor.
  • Identify hotels/accommodation for migrants under IOM care that can provide sufficient services at reasonable rates.
  • Ensure all the local movement or International movement for the migrants are arranged properly in close coordination with IOM Jakarta.
  • In coordination with Finance Unit, manage the operational expenses and ensure IOM expenditure is based on IOM regulations.
  • Provide ad hoc activity report and monthly report
  • In charge for the office and supervise the field staffs where s/he is assigned
  • Provide activities report to the RCA Programme Coordinator (Sumatra Region). 
  • Perform other duties as may be assigned.
COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural
(a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes initiative and drives high levels of performance management; e)Plans work, anticipates risks, and sets goals within area of responsibility; f)Displays mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.

Technical
  • Knowledge in assisting emergency operations activities;
  • Proven ability and experience in liaising with UN, Government Departments/ Authorities and other international organizations;
EDUCATION AND EXPERIENCE
  • Indonesian National with good knowledge of, and experience in operational and
    administration.
  • University Degree in Social Science, Psychology, Counseling, Management, Economics or Business Administration.
  • At least five years of direct work experience in social work, particularly in dealing with
    migrants and trainings.
  • Have work experience in settings with protection issues such as battered women, rape
    victims, family/domestic abuse and trauma/post care.
  • Experience in working with irregular migrants; trafficked persons; general counselling and networking.
  • Proficient in computer applications: Ms-Office.
LANGUAGES
Language:
Proficient in the English language, proficiency in languages spoken by migrants (Farsi, Arabic, Tamil, Myanmarese) is an advantage. 

How to Apply
Interested candidates are invited to send the application in ENGLISH, with: a) Cover letter, clearly specify suitability and availability date, b) Complete the Personal History Form which can be downloaded at the following link : HERE c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).

Please submit your application online through this link : HERE or send by email to recruitmentindonesia@iom.int, indicating the reference code above (SVN/ID10/2015/080) as subject.

The deadline for applications is 22 October 2015.

Only applicant who meet the above qualification will be considered