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JOB VACANCIES

OXFAM is an International Non Governmental Organisation working across the world with a vision of just a world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

This position is for Indonesian Nationals only, based in Nusa Tenggara Timur, fixed term Contract and on D level.

Project Coordinator – VCO Project

Job Purpose:
The main objective of PC is to leading the implementation of Project Work Plan, Project Budget Management and also to support office financial management also to manage the project cycle, to delivery project intervention in the field, to achieve project target and support the Field Coordinator for office management
 

Key Responsibility:
  • Leading for the project management and implementation of “AIP PRISMA – Oxfam” Project in Ende NTT. The project is “To facilitate the production and supply of VCO to aggregation points by female VCO farmers in Flores NTT” 
  • To manage the field offices’ financial, administration and human resources so that adequate support is provided for project implementation and ensure that Oxfam procurement system, HR policies and other standard procedures are followed 
  • Together with the Field Coordinator, and with coordination and the guidance from Eastern Indonesia Coordinator, represent Oxfam in NTT province 
  • Maintain relationships and coordinate with related local government stakeholder, local authorities, other NGO’s, project beneficiaries and other involved parties 
  • To ensure that Oxfam’s project is implemented in a way that meets its intended objectives in a participatory manner, in line with donor’s requirements and that reports are provided on time to the donors and also all activities are in accordance with the terms of reference and approved 
  • To works in close coordination with Field Coordinator, other Oxfam projects, operational team including resource mobilization and communication, monitoring and evaluation team, government officials, donors and local stakeholder ensuring successful Oxfam project implementation 
  • Report to Eastern Indonesia Coordinator as often as the situation requires, develop an understanding of the environment and provide analysis on current and future trends 
  • Provide project reports as required by Oxfam and project donor. 
  • Supporting MEL Officer in gathering data and evidence of progress 
  • Together with Field Coordinator managing finance operations this includes: payment processes; submission of project and financial report to Makassar office and also production of timely management information.
  • To work with Field Coordinator for provide to management with a statement of expenditure against budget on all programmes on a regular basis and that will assist project planning and delivery. Assist with the transactional and reporting aspects of the financial management systems. 
  • Ensuring strong coordination with Eastern Indonesia finance team for preparing financial reporting for internal and external stakeholders as requested. 
  • To work with logistics and office admin staff to ensure that vulnerable and fixed assets are treated in adherence to Finance’s minimum standards. 
  • Overall responsible for guiding and mentoring partners for project management  
  • Maintain good communication with Eastern Indonesia team 
  • Assisting visitor from Oxfam, Donors, Government Officials and related parties to project location in Ende NTT
Requirements:
  • Experience in working in NTT is desirable;
  • Experience in community development and or ethical or social business activities;
  • Experience in community development and or ethical or social business activities;
  • Experience of management/supervisory responsibilities. 
  • Proven practical experience in managing project business
  • Extensive experience in working with team, and a commitment to capacity building an inexperienced team. Proven ability to train and mentor staff. 
  • Ability to prioritise own workload, to work independently and to work to deadlines. 
  • Good team leadership and interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
  • Willingness to travel at short notice, and often in difficult circumstances.
  • Strong commitment to gender, diversity issues, equal opportunities and capacity building 
  • Sympathy with the aims and objectives of Oxfam.
  • Program management experience in community or economic including small business development;
  • Strong community development skills and previous experience with ethical business development and or management;
  • Experience and skill in building staff capacities to assess, design, plan  and manage projects is essential;
  • Good people management skills and able to motivate and manage a team of program officers working remotely;
  • Analytical skills with ability to honestly assess, evaluate and draw up plans for action to improve the program;
  • Ability to take and analyze information from different parts of the program into well written progress reports;
  • Strong interpersonal skills and the ability to work sensitively with people from various cultural and social background;
  • Effective writing and effective verbal communication skills in Bahasa Indonesia, with skills in English is an advantage.
  • Computer literacy - good working knowledge of spreadsheets essential
Closing date for all applications is: January 15th, 2016
Send your complete application along with your CV to
jakarta@oxfam.org.uk  cc to btampubolon@oxfam.org.uk and mention the position title (PC-VCO) in the subject of the email. We will offer you a competitive remuneration package.

Oxfam promotes equality and diversity

Oxfam works with others to overcome poverty and suffering
Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.

Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.
A registered charity in England and Wales (no 202918) and Scotland (SC 039042)