Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation. Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.
Due to organizational new structure, Plan Indonesia is looking for dynamic staff to be based in Kupang for the position:
PSO Office Manager - Permanent
Typical Responsibilities - Key End Results of Position:
Maintain office services
- Main Activities:Design and implement office policies, Establish standards and procedures, Organize office operations and procedures, Supervise office staff, Monitor and record long distance phone calls, Prepare time sheets, Control correspondences, Review and approve supply requisitions, Liaise with other agencies, organizations and groups, Update organizational memberships, Maintain office equipment
Supervise office staff
- Main Activities:Assign and monitor clerical and secretarial functions,Recruit and select office staff, Orient and train employees, Provide on the job and other training opportunities, Supervise staff, Evaluate staff performance, Coaching and disciplining staff
Maintain office records
- Main Activities:Design filing systems, Ensure filing systems are maintained and up to date, Define procedures for record retention, Ensure protection and security of files and records, Ensure effective transfer o files and records, Transfer and dispose records according to retention schedules and policies, Ensure personnel files are up to date and secure
Maintain office efficiency
- Main Activities: Plan and implement office systems, layout and equipment procurement, Maintain and replenish inventory, Check stock to determine inventory levels, Anticipate needed supplies, Verify receipt of supply
Risk and Security
Perform other related duties as required
The Candidates must have proficient knowledge in the following areas: knowledge of office administration, knowledge of human resource management and supervision, ability to maintain a high level of accuracy in preparing and entering information
The Candidate must demonstrate the following skills: excellent interpersonal skills, team building skills, analytical and problem solving skills, decision making skills, effective verbal and listening communications skills, attention to detail and high level of accuracy, very effective organizational skills, effective written communications skills, computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level, stress management skills,time management skill
The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes: be honest and trustworthy, be respectful, possess cultural awareness and sensitivity, be flexible, demonstrate sound work ethics
The incumbent would normally attain the required knowledge and skills through completion of office procedures coursework combined with related financial and administrative experience.
Range salary : IDR 11, 550, 000 - 16 500 000,-
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than February 12, 2016 to: HRD.Indonesia@plan-international.org
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