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TERMS OF REFERENCE
Institute supporting Palm Oil smallholder Certification

Background
SNV is a partner in the Kemitraan Kesejatheraan Hijau (KeHIJAU) Berbak Partnership - Green Prosperity Project that is funded by the Millennium Challenge Account-Indonesia. The goal of KeHIJAU Berbak & Muaro Jambi is to increase household incomes and reduce GHG emissions from deforestation and peatland degradation through inclusive low carbon economic growth in the Berbak landscape and priority palm oil areas in Muaro Jambi. SNV is particularly engaged in supporting Component 3: Private Sector Commitment and Action.

The private sector component aims to ensure that companies operating in the landscape understand the sustainability context and apply relevant policies and practices. This will be achieved by four outputs: (i) sustainability assessment of oil palm and HPH concessions on peatland, (ii) incentivizing palm oil mills and timber concessions to adopt sustainability standards, (iii) regular audits of company performance by local NGOs working in partnership with government and private sector, and (iv) the use of Palm Oil Mill Effluent (POME) for renewable energy. 

SNV is looking for an institute that could support the project team in preparing selected groups for certification of RSPO, ISPO and ISCC. The partner should support the following activities in the field: 

Survey
The objectives of survey activities are:
To know the problems facing smallholders including the social economics status of smallholders.
  • Collect information on legality of cooperatives, land tenure, STDB and SPPL of their members. 
  • Collect and collate information about the existing smallholders group, their activities and management give benefit for their members and the surrounding community. 
  • To find out the information about cultivation management on smallholders farm by its farmer. 
  • To get information about alternative income and social insurance 
  • To know the FFB market and price mechanism.
Training and Development of Internal Control System The objectives of the training and development of internal control system are:
  • To train smallholders to understand the meaning of sustainability and its systems, including certification assessment and surveillance. This is aim to prepare that smallholders produce fruits can be use as raw material for biodiesel 
  • To train smallholders in implementing sustainable palm oil systems.
  • To enable the smallholders to implement sustainable palm oil system and internal control system.
  • To train ICS group about Internal Audit System and create internal auditors in each ICS which related its cooperatives and
  • To train smallholders in Pengendalian Kebakaran Lahan (Control and avoid forest fire).
Mentoring the implementation of RSPO, ISCC and ISPO criteria and certification system follow by document preparation.
The objectives of the Mentoring the implementation of RSPO, ISCC and ISPO criteria and certification system follow by document preparation are:
  • To assist smallholders in preparing document for RSPO, ISCC, ISPO and ICS. 
  • To conduct mentoring and implementation of the above mentioned documents in the smallholders farm.
  • To assist the ICS Unit in conducting internal audit trial.
Certification The objectives of the certification are:
  • To certify the capable smallholders group, assessment will be done by third party (certification body).
  • To help smallholders to overcome the problem of non-compliances raised by certification body.
Deliverables The deliverables of this TOR are:
  • Availability of initial information about land tenure and cooperatives management, implementation of GAP and environment, market and prices structure, contract and replanting plan. The information about local wisdom will be available. 
  • To develop smallholders capability in implementing sustainable palm oil systems and certification systems. 
  • To strengthen the smallholder organization in support of the implementation of sustainable palm oil management and certification systems. 
  • Smallholders will be certified by RSPO, ISCC and ISPO. 
  • Increase productivity and create other activities to increase smallholder income and reduce if possible to stop smallholder activities in encroaching forest and protected area. 
  • To create smallholder bargaining position in national and international market.
Timing & Duty station The assignment will be of a total of 37 days starting from March 1st and ending in May 2016. Out of the total assignment, the partner will spend a maximum of 37 days in the field (Muaro Jambi)
Reporting
The partner will directly report to the Project Manager Palm Oil.

How to Apply
  • Application opened until 26 February 2016 at the latest 
  • CV and resume shall only be sent to procurement.snv@gmail.com with email subject "Institute for Palm Oil team"
  • Only shortlisted candidates will be contacted