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HR and Administration Officer, Helen Keller International - Indonesia


Helen Keller International (HKI) is an international nongovernmental organization whose mission is to save the sight and lives of the most vulnerable and disadvantaged by combating the causes and consequences of blindness and malnutrition. We do this by establishing programs based on evidence and research in vision, health and nutrition. Established in 1915, HKI maintains its Headquarters in New York City, with Regional Offices in Senegal and Phnom Penh to support 22 country offices in Africa and Asia.
Since the 1970s, HKIIndonesia has been working to establish sustainable evidencebased approaches to enhance health and nutrition, improve education for the disabled, and expand access to eye health services for Indonesians, particularly women and children. HKI-Indonesia’s programs are integrated at all levels of the government health and education structures by helping to develop its human resources and infrastructure, conduct needs assessments, analyze local context to inform program design and implementation, train personnel, provide basic equipment and medicines, deliver services if needed, and monitor program progress and evaluate program impact.
We are currently seeking a HR and Administration Officer who will be responsible for serving as the focal point for human resources within the office and supporting on other key administrative and operational activities.
Based in: Jakarta
Reports to: Senior Operations Coordinator

Overall responsibilities

The HR and Administration Officer will assist HKI-Indonesia’s staff as they support our three technical areas in nutrition, eye health, and education for children with disabilities.  In addition, the HR and Administration Officer will serve as the focal point on all HR issues for the Jakarta office and field offices in other cities.  Finally, under the direction of the Senior Operations Coordinator, the HR and Administration Officer will provide administrative support for our office.

Specific responsibilities


HR:
  • Oversee human resources for HKI-Indonesia including, but not limited to: preparing employee contracts for posting, leading the recruitment process, ensuring that HKI-Indonesia complies with the local labor law, serving as the focal point for all HR issues within the office, coordinating with the program managers to ensure that all proper HR procedures are followed, and addressing any HR issues that develop in coordination with HKI-Indonesia’s country director;
  • Maintain a HR database to ensure that all employee-related information is managed and processed appropriately;
  • Serve as the focal point for the management of HKI-Indonesia’s health insurance coverage and procurement;
  • Oversee HKI-Indonesia’s staff development program;
  • Liaise with Manpower office for registration of appropriate documents;
  • Ensure that HKI is fulfilling all obligations for staff including but not limited to: THR, overtime, timesheets, onboarding and exit clearances for staff, filing of HR documents, holiday notifications, tracking annual and sick leave, ensuring follow up on HKI’s Code of Conduct and Employee Manual, and serve as the focal point for annual review for staff;
  • Prepare payroll and Jamsostek/BPJS;
  • Ensure the appropriate management of all important communications to external partners and other HKI offices worldwide;
  • Provide backup for receiving guests and maintaining communications;
  • Other duties as assigned.

Expected qualifications:

  • Degree in a relevant field including management, administration, law, social sciences, psychology, or business;
  • Minimum five years of experience in human resources;
  • Experience working with nongovernmental organizations is an asset;
  • Capacity to be self-reliant, results oriented, and manage multiple deadlines;
  • Expertise with the legal components of Indonesian Labor Law;
  • Energetic, flexible, collaborative, and proactive; a team player who can positively and productively impact both strategic and tactical initiatives;
  • Ensure appropriate confidentiality for internal documents;
  • Exceptional written, oral, interpersonal, and presentation skills in Bahasa Indonesian;
  • Proficiency in verbal and written English;
  • Demonstrated ability to convey messages through clear and concise writing; and
  • Ability to travel domestically on short notice.
People with disabilities or special needs are encouraged to apply.  Please email your curriculum vitae or resume and a cover letter (in English) with the subject HR and Admin Officer to Indonesia.Recruitment@hki.org by 31 March at 5 PM (Jakarta-time).  Any questions and clarifications can be sent to Indonesia.Recruitment@hki.org.