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VACANCY NOTICE

Administration Assistant

SEARCH FOR COMMON GROUND INDONESIA

Search for Common Ground Indonesia, a non-profit, independent, secular, non-government organization dedicated to conflict transformation, is seeking a professional candidate to work as an Administration Assistant.
 
Search for Common Ground Indonesia is a representative office of Search for Common Ground (Search), whose mission is to transform how individuals, organisations and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. Search’s headquarters are in Washington, DC USA and Brussels, Belgium.

POSITION: Administration Assistant
LOCATION: Jakarta
CONTRACT PERIOD: 12 Months
START DATE: ASAP
STATUS: Full Time

Main Job Tasks and Responsibilities:
  • Answer telephone, screen and direct calls 
  • Take and relay messages
  • Provide information to callers
  • Greet persons entering organization
  • Direct persons to correct destination
  • Deal with queries from the public and customers
  • Ensure knowledge of staff movements in and out of organization
  • Monitor visitor access and maintain security awareness
  • Provide general administrative and clerical support
  • Prepare correspondence and documents
  • Receive and sort mail and deliveries
  • Schedule appointments
  • Organize conference and meeting room bookings
  • Co-ordinate meetings and organize catering
  • Monitor and maintain office equipment
  • Assist HR and administration manager in asset and inventory management
  • Assist HR and administration manager in data management
  • Tidy and maintain the reception area
  • Any other tasks will be determined according to the needs.
Education and Experience
  • computer skills and knowledge of relevant software
  • Knowledge of operation of standard office equipment.
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • knowledge of principles and practices of basic office management
  • Fluent written and spoken English and Bahasa Indonesia
  • Excellent cross-cultural communication and working skills, enjoys a multicultural work environment
  • Indonesian citizen
Please send your Curriculum Vitae and cover letter to phandayani@sfcg,org. Please include the header “Administration Assistant” in the email subject line. Only shortlisted candidates will be contacted.