Management systems international, inc
StrengtHening Integrity and accountability program 1 (SIAP 1)
Terms of Reference
Position : Event Organizer to conduct training on LAPOR-SP4N
Languages Required : Indonesia
Working Period : June – July 2016
MenPAN-Ombudsman RI-the office of President Staffs have just recently signed mutual agreement to implement the National Complaint Handling Systems namely LAPOR-SP4N. It is a single window for public to fill complaints on any type of public services which will use several friendly platforms, include sms text, mobile apps, internet, and social media. Following this MoU, the parties are starting to accelerate the establishment of the NPCHS by implementing several activities, include activities supported by SIAP 1 such as development of iOS mobile apps to ease public in accessing LAPOR-SP4N, a short-video promotion, developing SOP and training module, targeting the general public and local governments.
To promote LAPOR!SP4N Application, SIAP 1 will support the Office of the Presidential Staff, KemenPANRB, and ORI to conduct a training to 1500 representative of the local government. This training will be divided into three batches to accommodate the entire participants. Considering a huge number participant will attend, SIAP 1 seeks to hire an event organizer to do technical preparation and implementation.
To manage, organize and ensure the training runs smoothly as expected.
1. Training preparation:
a) Meeting with the SIAP 1, beneficiaries and the Lead Facilitator (hired separately) to gather information regarding the rundown, technical procedures and invitations.
b) Develop a timeline for the preparation of the event
c) Coordinate with KemenPANRB to do confirmation to participants.
d) Coordinate with SIAP 1 to ensure the venue (logistics and meals) are prepared
2. Training Implementation:
a) Doing final check to ensure the venue (logistics and meals) are well-prepared before the event started
b) Coordinate with the representative from KemenPANRB, Ombudsman RI, and President Staff office in regards to the rundown for the training
c) Organize the opening ceremony of the training according to the governments’ standardized procedure.
d) Ensure all facilitators, trainers, and keynote speaker are ready before the event started
e) Organize all administrative tasks include distributing attendance list, SPPD, etc.
f) Ensure all participants to attend the training sessions.
g) Perform other duties and responsibilities assigned by MSI SIAP -1
1. Event Organizer which formed as a company is preferable
2. Sound experience in conducting a seminar or training event, and proven track record on organizing conferences or events.
3. Demonstrated strong, coordination and facilitation skills.
4. Strong team player, results oriented, and problem solving skills.
Please submit your CV and proposal to firstname.lastname@example.org not later than June 18, 2016 indicating “Event Organizer” as a subject of your email. Only short listed candidates will be contacted.
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