The Country Coordinating Mechanism Job Vacancy: Administration Support Staff - Jakarta, Indonesian - Kerja Ngo

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The Country Coordinating Mechanism Job Vacancy: Administration Support Staff - Jakarta, Indonesian

The Country Coordinating Mechanism (CCM) Indonesia is seeking for the qualified candidates to fill the position in the Project Management Team Health System Strengthening (PMT-HSS) which is located in Ministry of Health RI.

Administration Support Staff

Job description:
  • To support Operation Specialist in scope of administrative work including preparation of correspondence for quarterly, semi-annually and/or annual reports, and to compile all the reports for submission to the CCM, LF, and GF HSS Geneva.
  • To prepare/organize meetings, workshops, and seminars (including to compile all documents/materials, equipment, office supplies, refreshments, and other required logistics of meetings) related to GF HSS project activities;
  • To collect all documents needed from the related units for the APR/AS/PM/Team Leader through Operation Specialist in connection with the organization of CCM/TWG meetings and/or other meetings;
  • To assist other units in the administrative tasks, including preparing scanning of all documentations required for any correspondences or filling of program/finance database, and preparing Minutes Of Meetings whenever required by the PR, AS, PM and/or Team Leader;
  • To assist operation specialist in monitoring of administration implementation of GF HSS-funded project activities;
  • To assist Operation Specialist in the preparation of formal agreements on cooperation, all correspondence letters for recruitment, committees and other decrees, including filling management of the overall GF HSS project documentations.
  • To protect against conflicts of interest by following the procedures articulated in this PIM, within the scope of his/her responsibilities
  • Has a degree (S-1) or Diploma from Secretarial School of Business in Management/Administration;
  • Have a minimum 3 years experiences in similar position (Senior Administration) in project managed by government;
  • Be fluent in written and spoken English and Bahasa Indonesia;
  • Skilled in Computer at least intermediate level (MS-Office).
For those with matching qualifications and interested in applying, please send your application letter and CV to NOT LATER than 31st July 2016.

Only shortlisted candidate will be contacted.

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