Position: Program Administrator Reports to: Grants Manager Location: Bogor, Indonesia. Duration and Working Hours: Full time, 08.00 – 17.00
Effective Date: Soon as Possible
The Program Administrator is responsible in administering the external grants and providing support services to project teams.
He/she shall be under the direct supervision of the Grants Manager and Grants Coordinator.
Functions and Responsibilities are:
- Small grant and consultants/advisors administration:
- In coordination with Grants Manager, Grants Coordinator and other Project Teams - assign ID number of the incoming proposal
- Maintains grantees’ logbook
- Assists the issuance of grantees’ contract, collecting grantees reports, etc.
- Maintain an efficient and retrievable filing system including
backing up soft data for Certain Donors, including the required reports
- Administrative and logistical support to Project’s Activities:
- Projects Meetings/Events arrangement (EO), i.e. Ticket booking, cash-advance
- Prepare and Maintain a monthly schedule activities of the project teams
- Assists arranging ticket and accommodation booking, cash-advance and travel expense report, etc for project teams
- Finance support:
- Reviews grantees’ financial report and provides comments on it
- Coaches grantees as necessary and accordingly
- Projects site’ visit as necessary
- Minimum Diploma degree in Accounting/Management Office
- Have experience in the function of Grants Administration/Management at least 3 years
- Proven ability to effectively use Microsoft Office
- Fluency in English, written and oral
- Able to work independently with minimum supervision but also accustomed to working in a team;
- Highly motivated
Preferable having the work experience in NGO/Non profit organizations
Terms and Conditions
- Samdhana will offer a full benefit package of remuneration
- Three months probationary period, continued with one year working contract after a satisfactory assessment
Please submit your application and curriculum vitae in English, relevant experiences, past salary history, three referees soon as possible, to firstname.lastname@example.org, placing the job title in the subject line and label your CV with your name.
Only short listed candidates will be notified.
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