The Samdhana Institute Job Vacancy: Program Administrator - Bogor, Indonesian - Kerja Ngo

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The Samdhana Institute Job Vacancy: Program Administrator - Bogor, Indonesian


Position: Program Administrator Reports to: Grants Manager Location: Bogor, Indonesia. Duration and Working Hours: Full time, 08.00 – 17.00 
Effective Date: Soon as Possible 

Main Functions:
The Program Administrator is responsible in administering the external grants and providing support services to project teams.

He/she shall be under the direct supervision of the Grants Manager and Grants Coordinator. 

Functions and Responsibilities are:
  • Small grant and consultants/advisors administration: 
    • In coordination with Grants Manager, Grants Coordinator and other Project Teams - assign ID number of the incoming proposal
    • Maintains grantees’ logbook
    • Assists the issuance of grantees’ contract, collecting grantees reports, etc.
    • Maintain  an efficient and retrievable filing system including backing up soft data for Certain Donors, including the required reports
  • Administrative and logistical support to Project’s Activities:
    • Projects Meetings/Events arrangement (EO), i.e. Ticket booking, cash-advance
    • Prepare and Maintain a monthly schedule activities of the project teams
    • Assists arranging ticket and accommodation booking, cash-advance and travel expense report, etc for project teams
  • Finance support: 
    • Reviews grantees’ financial report and provides comments on it
    • Coaches grantees as necessary and accordingly
  • Projects site’ visit as necessary
  • Minimum Diploma degree in Accounting/Management Office
  • Have experience in the function of Grants Administration/Management at least 3 years
  • Proven ability to effectively use Microsoft Office
  • Fluency in English, written and oral
  • Able to work independently with minimum supervision but also accustomed to working in a team;
  • Highly motivated
  • Preferable having the work experience in NGO/Non profit organizations
Terms and Conditions
  • Samdhana will offer a full benefit package of remuneration
  • Three months probationary period, continued with one year working contract after a satisfactory assessment
Application procedures
Please submit your application and curriculum vitae in English, relevant experiences, past salary history, three referees soon as possible, to, placing the job title in the subject line and label your CV with your name.  

Only short listed candidates will be notified.

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