The United States Peace Corps program in Indonesia is currently open recruitment for qualified and motivated candidates for positions in SURABAYA.
Position: Financial Analyst (FA)
Division/ Department: Finance and Administration
Salary: Depends on salary history, minimum starting annual basic salary Rp.191,069,829
Location: Surabaya, Indonesia
Reports to: Director of Management and Operations
Statement Of Work – FA:
Under the supervision of the Director of Management and Operations (DMO), the Financial Analyst manages the day to day entry of obligations, liquidations and disbursements, ensuring obligations are entered in alignment with Post’s Operating Plan and captured in Post’s Working Plan and ensuring that all payments are valid, authorized, and properly documented and recorded. This position is also responsible for entering new vendors in the system, ensuring data is complete and accurate and that the vendors are not listed in the EPLS or OFAC databases. Coordinates Value Added Tax (VAT) refunds and maintains all financial paperwork associated with VAT reimbursements. Processes reimbursements to PCVs through VICA and serves as Post’s billing officer. The Finance Analyst works closely with the DMO, Human Resource Specialist and cashier to ensure that all finance tasks are performed within internal control guidelines ensuring separation of duties and appropriate control processes. Provides back up for Human Resource Specialist when required.
Roles and Responsibilities
- Ensures obligations are entered in accordance with Post’s Operating Plan, de-obligates balances as final payments are made to ensure Post has an accurate picture of funds available.
- Provides on-going budget evaluation and analysis and makes recommendations for effective budget management
- Assists in projecting budget needs for overhead cost
- Creates and maintains effective budget monitoring tools, including Working Plan
FINANCE AND ACCOUNTING
- Enters obligations, ensuring obligations are in line with Post’s Operating budget and with appropriate supporting documentation.
- Enters purchase orders, liquidations, disbursements and travel vouchers, verifying that all payments are valid, authorized and properly documented and recorded, in compliance with internal control guidelines.
- Maintains complete and orderly files of all obligations and liquidations, ensuring all changes to obligations are properly documented.
- Assists in Open Obligation Review exercises, ensuring Post obligations are properly recorded.
- Enters all VICA reimbursements to Volunteers, ensure obligation balance is sufficient to process payments.
- Coordinates Value Added Tax (VAT) refunds and maintains all financial paperwork associated with VAT reimbursements and coordinating refunds through the VADR with the Embassy.
- Supports PC/Washington requests for financial data and periodic obligation review reporting.
- Performs various financial analyses as requested by DMO as a tool for decision making.
- Reviews and proposes process improvement in the Financial and Administrative area.
- Works closely with PC Washington and the US Embassy in the conduct of job duties.
- Serves as “Billing Officer.” Records all payments owed to PC in financial system.
- Distributes billing notices to all debtors.
- Maintains log and file copies of all payments created and cancelled.
- Monitors all billings not paid within 5 days and informs Administrative Officer of status.
- Serves as liaison with the health insurance company, assisting staff with the processing of their claims.
- Provides back up for all Human Resources functions in the absence of the Human Resource Specialist.
- Provides general administrative and financial assistance to support Trainees/Volunteers.
- Assists the Volunteers and Trainees with banking issues.
Related working experience:
- At least seven years of experience working in accounting or finance, preferably including experience with an international organization. Should include experience in maintenance of files and other administration. Preferably, some previous experience in public relations
Skills and Abilities:
- Knowledge of basic principles of accounting and financial control
- Knowledge of Peace Corps’ philosophy, goals, and policies
- Organization skills and abilities, including the ability to maintain accurate and clear files and documentation
- Ability to use computers, including the Microsoft suite of software, and the ability to learn new programs
- Ability to act with diplomacy and tact with staff, PCVs, Trainees, community members and members of government while also upholding policies and procedures
- Fluent in Bahasa Indonesia and English.
- University/college degree required, preferably in accounting, finance, or administration.
HOW TO APPLY
Please submit your CV and Application Letter in English as one PDF file to: firstname.lastname@example.org indicating“FA” in the subject line of the email.
To be considered the email should be sent no later than Monday October 17, 2016 at 12:00PM local Surabaya time.
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