USAID SHERA Job Vacancy: Grants Assistant - Jakarta, Indonesian - Kerja Ngo

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USAID SHERA Job Vacancy: Grants Assistant - Jakarta, Indonesian

Founded in 1919, the Institute of International Education (IIE) is a private nonprofit leader in the international exchange of people and ideas. In collaboration with governments, foundations and other sponsors, IIE creates programs of study and training for students, educators and professionals from all sectors. These programs include the flagship Fulbright Program and Gilman Scholarships administered for the U.S. Department of State. IIE also conducts policy research, provides resources on international exchange opportunities and offers support to scholars in danger. IIE's mission is to advance international education and access to education worldwide.

IIE is looking for Grants Assistant to supports a 5-year, USAID-funded Sustainable Higher Education Research Alliances (SHERA) Program in Indonesia. The primary objective of SHERA is to increase the research capacity of faculty, staff, Ph.D. students and post-doctoral researchers at selected public and private higher education institutions in Indonesia through partnerships with U.S. universities.

The Grants Assistant will provide sub-recipient monitoring and administrative support to SHERA's Indonesian university sub-recipients, as well as support sub-grant implementation. Under supervision from the Grants Manager, areas of responsibility include, but are not limited to: accounting, invoicing, and sub-recipient monitoring.

Essential Duties and Responsibilities include the following.
  • Monitors program email, receives and compiles sub-recipient financial statements and reports, and confirms receipt.
  • Conducts administrative review of sub-recipient financial statements and reports to ensure alignment of actual expenses and back-up documentation; confirm payment requests are aligned with proposed activities; and verify necessary IIE prior-approval was received. This includes reviewing sub-recipients' expense reporting and financial account analysis.
  • Maintains sub-recipient documentation and deliverables on Box and ensures compliance with pre-determined naming conventions.
  • Tracks sub-recipients' actual expenses against budgeted amounts.
  • Monitors sub-recipients' internal controls and accountability of property and other assets for compliance and potential weaknesses.
  • Bachelor's degree in accounting, finance, management, public administration or related field preferred
  • A minimum 3 years of progressively responsible experience in grants administration, or accounting related-field.
Knowledge, Skills, and Abilities:
  • Excellent proficiency with knowledge of MS Office 2010; internet software and database software
  • Strong organizational, problem solving and time management skills
  • Demonstrate careful attention to details
  • Demonstrate ability to handle heavy workload and changing priorities and tasks under strict deadlines
  • Excellent interpersonal skills
  • Basic proficiency in English and excellent Bahasa Indonesia, written and oral
  • Strong interest and ability to work effectively in a team environment.
Work Environment and Physical Demands: Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

How to apply, please send your CV with cover letter outlining your suitability for the position to no later than Tuesday 25 April 2017. 

Please indicate the position title in the subject line. Only short-listed candidates will be notified and invited for interviews. All incoming CV will be treated confidential.

Warm Regards,

USAID SHERA Recruitment Team

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