Seefar Job Vacancy: Finance Assistant - Jakarta, Indonesian - Kerja Ngo

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Seefar Job Vacancy: Finance Assistant - Jakarta, Indonesian

This role will report to the Corporate Services Manager, with responsibilities that cut across the Enterprise. You will be responsible for managing the finances of the Enterprise, and will contribute to the expansion of our subsidiary office in Indonesia. Your broader responsibilities will also cover human resources management and administrative support – your work will ensure that we maximize our social impact.
You must be a dynamic person with an eye for detail who can manage your time and competing priorities effectively. You are someone who is intrinsically motivated and interested in problem solving.
The role will be based in our office in Jakarta, Indonesia, and some international travel will be required.
Job Description
We are a social enterprise with a mission to work with vulnerable people to build a better future. We specialize in justice, migration and social inclusion. Our expertise is in strategic communications, counselling, consulting, monitoring and evaluation, and research. We work in East Asia, South Asia, the Middle East, East Africa, North Africa, the Sahel and Europe.
The Finance Assistant will perform an important function of managing the finances and financial systems of the organisation on a daily basis, thereby ensuring that all personnel are supported to deliver our long-term vision and impact. This will include responsibilities such as:
  • Managing our online financial systems
  • Bookkeeping
  • Financial reporting and analysis
  • Enterprise and project budgeting
  • Contributing to HR and contract management
  • Regulatory reporting

As a member of the Corporate Services team, you will also work with HR and IT, as well as Project and Program Managers.

This role will require someone who is smart, worldly, interested in challenges and highly flexible and adaptable. The following are the primary responsibilities of the role, with estimated allocations of time and attention.

Deliver: Financial Support to the Enterprise

Approximately 60% of your time and attention:
  • Manage our online accounting software and banking portals
  • Make monthly payments to all personnel
  • Monthly reconciliation of all accounts
  • Manage the claiming of expenses and paying suppliers
  • Monthly updating of project and enterprise budgets
  • Financial analysis
  • Follow up on overdue invoices
  • Add new suppliers to our financial systems
  • Work with project managers and HR to assess and decide on management of different contracts
  • Troubleshoot problems across our financial systems
  • Contribute to contract and HR management
  • Managing our billing and invoicing
  • Contribute to project startup, termination and coordination of project information feeding into our corporate reporting
  • Contribute to human resources management
  • Corporate, regulatory and governmental reporting as required

Develop: Improvements to capabilities across our financial system

Approximately 10% of your time and attention:

    • Use your knowledge of  Seefar’s  operations  and  experience of  administering financial services, recommend and implement improvements to our processes

    Deliver: Administrative support to the Indonesia Country Office

    Approximately 30% of your time and attention:
      • Perform an oversight function to assure accuracy and compliance with internal and external regulations
      • Conduct research  or  inquiries  into  required  financial  and  administrative  systems  and procedures
      • Assist in the administration and business  functions  of  the subsidiary office, including overseeing and/or processing any forms and paperwork
      • Maintain required financial records and documents
      • Where needed, establish and apply new or tailored procedures appropriately, this may include initiating new systems and policies
      • Prepare financial and administrative reports
      • Provide project personnel with guidance on financial matters and respond to queries about procedures
      • Oversee, monitor, and reconcile accounts and update the Country Manager on status as require

      You must be willing and able to undertake domestic and international travel as part of your role.

      Working with Seefar

      Current and former personnel have noted the points below as positive features of Seefar’s work environment and culture:
        • The Enterprise combines entrepreneurialism with a focus on social impac
        • You work with highly diverse people and across a diversity of con
        • There is a high level of trust that supports you to work autonomously.
        • The people in the Enterprise encourage innovation and experimentation.
        • Achieving results is prioritised over rigid structures and workflows.
        • You are never bored and always challenged.

        Current and former personnel have noted the points below as negative features of Seefar’s work environment and culture:
          • Collaborating with geographically dispersed teams requires flexibility and patience.
          • Working remotely can  make  you  feel  isolated  and  so  requires  you  to  invest  time  in communication.
          • Travel schedules can sometimes be heavy.
          • A high-growth phase means problem-solving as the Enterprise’s systems evolve quickly.

          An Excellent Candidate

          To excel in this role, you will have the following experience and capacities:
            • More than 3 years of experience in financial administration.
            • Experience in managing online databases, and financial and accounting software.
            • An educational background in financial administration and accounting.
            • A track record of working with, and supporting others, effectively.
            • Motivated by an Enterprise performance framework focused on social impact

            To Apply for this Role

            On or before 6 July 2017, complete our online application form (see below). Before you start, you should do the following:
              • Confirm you meet these minimum requirements:
                  1. At least 3 years of experience in financial administration
                  2. Motivation to contribute to a growing Enterprise focused on social impact
                  3. Fluency in oral and written English, especially in financial and accounting terminology.
                  4. Fluency in Bahasa IndonesiaPrepare a CV in Word or PDF form You will upload this in our online application form.
                1. In Word or PDF format, prepare an introductory letter that includes only the following. You will upload this in our online application form:
                    1. One paragraph explaining your motivation in applying for this role, and how your skills and experience are suited to the
                    2. One paragraph outlining the key challenges in financial administration that a small organisation is likely to face as it grows rapidly.

                  Online application through OUR PLATFORM

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