Plan International Indonesia Job Vacancy: Admin and Finance BLOOM Project Officer, Jakarta - Kerja Ngo

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Plan International Indonesia Job Vacancy: Admin and Finance BLOOM Project Officer, Jakarta

Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.

Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position:

Admin and Finance BLOOM Project Officer  - Jakarta Based

Plan International Indonesia currently seeks for an experienced Finance and Administration Officer to join BLOOM Indonesia Project. This position is responsible for ensuring optimum support to the Project Manager on the budget management of the project, providing financial performance information and analysis, performing review over project’s and partner’s financial report, providing project administration management activities, and supporting Decide Finance & Admin Coordinator related matters.
Main Responsibilities General Management: Liaises with project partner(s), agencies and third parties in project area in relation to financial and administration activities.Maintains communication flow with BLOOM Indonesia Project Coordinator in PIA Flores and Lembata and project partner to ensure documentation and follow-up on pending financial issues. Overall supervision of the operations of finance and administration, including local partner, Reviewing contract agreements for proper payment request and liquidation, special invoicing requirements and ensuring all required information is provided, Ensure project close out procedures are completed on a timely basis, Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures, Collaboratively working with Decide Project Coordinator on related work (when required), Performs miscellaneous job-related duties as assigned.
Planning & Budgeting Together whith Project Manager manage the preparation of the project budgets, i.e. budget adjustment and mapping , Monitor budget expenditure in SAP, Forecast cash flow positions. Monitors cash flow, prepares fund request to facilitate monthly transfer of funds needed by the field. Monitors financial performance of the field in terms of set budgets (operating expenses, grants, etc.). Prepares/reviews and analyses budget monitoring reports, gives advice to the rest of the Project Manager and team to take corrective actions, as appropriate. Collaboratively working with Decide Project Coordinator on related work (when required). Performs miscellaneous job-related duties as assigned. 
Payment Processing Processes and facilitates all payments or fund transfers.Ensures that expenditures are authorized and approved, and supported by adequate documentation. Ensures that Plan International Indonesia funds are utilized and accounted for based on generally accepted accounting principles and Plan International Indonesia standards. Regularly updating of budget, helping Project Managers to manage their work within each task budget and determining when payment needs to be transferred or written off.. Checks payment requests against approved budget lines.  Follows-up acquittal or liquidation of advances and ensures no advances are given unless the previous advance is acquitted/ liquidated.Collaboratively working with Decide Project Coordinator on related work (when required)
Accounting/Reports   Ensures that financial transactions are properly inputted in the SAP application/system. Ensures that transactions are properly coded, and if applicable, expense allocations are properly made.Prepares monthly financial reports to Project ManagerAssisting the Project Manager to establish the appropriate work breakdown structure (WBS). Ensures that accounting records are properly maintained and documents are properly filed . Generating invoices based on instructions received from PM and ensuring invoices are accurate. Ensures that expenditures are valid and in line with approved budgets, including partner’s expenditure. Obtains explanations for / investigates variances. Collaboratively working with Decide Project Coordinator on related work (when required)
Administration Oversees and administers the day-today activities of the office; follow the policies, procedures, and systems of Plan International Indonesia which ensure productive and efficient office operation. Organize and facilitates meeting, conferences and other special event; coordinate and attends meeting, and participates in discussion as appropriate. Assist Project Managing on preparing letters, contract, agreement and other document as needed by the project based on Plan International Indonesia policies. Documenting all project assets and reporting to Procurement & Logistic Officer in Country Office. Collaboratively working with Decide Project Coordinator on related work (when required)  
Procurement and Logistics Ensures that Plan International Indonesia and donor procurement policies are implemented in the field. Coordinates with the Country Office the project office’s needs, and any issues and actions involving HR, Admin and logistics. Collaboratively working with Decide Project Coordinator on related work (when required)
Education: Bachelor’s degree in finance administration or accounting, or equivalent business. 2-3 years experienced in finance and administration..  Skill in budget preparation, implementation, tracking and analysis, and reporting. Ability to gather data, compile information, and prepare reports.. Records maintenance skills. Skill in organizing resources and establishing priorities. Conflict resolutions and/or mediation skills. Demonstrated ability to maintain confidentiality. Word processing and/or data entry skills. Organizing and coordination skills. Knowledge of general accounting principles and internal audit process. Knowledge of administrative policies and procedures as applied to public institutions. Able working independently with minimum supervision. Able to work under pressure and meet the deadline. Advanced organizational skills with the ability to handle multiple assignments. Strong communication skills. Strong English skills. Fast learner and adjustable to circumstances around in order to create harmony team-work atmosphere

Knowledge and Skill: Accounting Principles, Indonesian tax and labor laws, Computer, Administration policy & procedure, Accounting, Accuracy in figures, Filing, Interpersonal relation , Negotiation, Team work, Communication

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than February 16, 2019  to: HRD.Indonesia@plan-international.org

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.  Range Salary : IDR  4 500 000 – 6 800 000,-
.

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