SNV Indonesia Job Vacancy: Project Administrator, Jakarta - Kerja Ngo

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SNV Indonesia Job Vacancy: Project Administrator, Jakarta

SNV Indonesia is looking for a: Project Administrator (Local contract)

SNV is a not-for-profit international development organisation that makes a lasting difference in the lives of people living in poverty by helping them raise incomes and access basic services. We focus on only three sectors and have a long-term, local presence in over 25 countries in Asia, Africa and Latin America. Our team of more than 1,300 staff is the backbone of SNV.

Working on inclusive and climate smart agriculture value chains in Indonesia

Developing sustainable agricultural production is at the heart of the Sustainable Development Goals (SDGs). Poverty, hunger, malnutrition and climate change are complex challenges that require a paradigm shift in agriculture. Value chains needs to become more inclusive, efficient and diverse, as well as nutrition-sensitive and climate smart.

Our agriculture projects contribute to achieving the SDGs through inclusive value chains, sustainable nutrition for all, and climate and business. We use our balancing benefits approach to close the gender gap. SNV uses market-based approaches and contributes to systems change by kick-starting and strengthening agricultural markets in selected commodities, including palm oil, rubber, coffee, cocoa, and livestock, among others. We deploy our tested tools and approaches to identify key bottlenecks, developing inclusive business models, working with public-private partnerships and launching innovative finance.   In Indonesia the demand and interest in these tools and our expertise is rapidly growing. As SNV is currently involved in several projects related to deforestation free supply chain, inclusive value chains, and climate change, we are looking for an experienced Project Administrator to support the implementation of inclusive and climate smart agriculture value chain projects in Indonesia.

To support the project implementation, SNV is currently seeking for highly qualified national candidate to fill in the position of Project Administrator.

Position Summary
Provides support role for the Project Manager in the planning, inception, implementation, closing and workforce of the project within scope, budget, timeline and acceptable quality levels along the commitments specified in the contract signed with the donor, in line with SNV standards, SNV`s approach to Project Management and donor regulations in order to achieve high quality and timely the agreed results and deliverables of the project.

The role entails administrative & financial management support responsibilities with contribution expected also on communication & visibility. Specific scope of work within the project is the following:  
  1. Ensure Project Management Administrative and Financial requirements in line with SNV’s financial and administrative guidelines (including supporting in procurement good and services, travel arrangements, advance and payment requests, time writing for consultants)
  2. Provide logistical & general support to project delivery and documentation (including preparing meetings agendas, meeting minutes, and support to the recruitment of consultants, project document folders, and financial information)
  3. Assist with activities supporting advisors work
Key Responsibilities
  1. Guarantee full alignment of financial and administrative operations within the Agriculture project with SNV’s financial and administrative guidelines as per SAP by Design
  2. Lead administrative and financial related communication between the Jakarta office and SNV’s main offices in the project locations
  3. Ensure project documentation in line with SNV’s Project Management reporting and accountability requirements
  4. Oversee the establishment and day to day management of the Jakarta office
  5. Provide timely and high quality response to logistical and general support requests from the project team and SNV’s main office
  6. Guarantee quality and compliance with visibility guidelines, including in the office space, in the documents published and in the public events/activities delivered
  7. Provide logistical support and local contextualization for project activities
  8. Keep an inventory list of equipment, assets and means of transport, and the relevant contracts and leases, organize equipment and stationary procurements, coordinate maintenance and replacement when required, in consultation with and with approval of the supervisor and conform the given authorization and (procurement) procedures
Candidate Profile
  1. University degree
  2. Minimum 5 (five) years of relevant professional experiences, preferably in an International NGO or in agriculture related projects
  3. Sound knowledge in finance and administration procedures
  4. Experience in organizing events/activities/trainings, including logistics and procurements
  5. Very organized, results driven, structured work style skills
  6. Ability to communicate with a different range of stakeholders and partners, including government counterparts and international partners and donors
  7. Ability to document activities (both in writing and visually) in an organized, straightforward way
  8. Good skills in project monitoring and evaluation, finance and administration with a positive hands on attitude
  9. Good analytical skills and numerical skills
  10. Ability to work independently and with the team
  11. Good representation and interpersonal skills, ability to liaise with donors, partners and government officials
  12. Independent, initiative and creative in solving problems
  13. Good computer skills (Ms. Word, Ms. Excel, Ms. Power Point, Internet and Outlook)
  14. Knowledge in inclusive agriculture value chain, deforestation free supply chains, and climate change related topics is a plus.
Contract duration: 1 year with possibility of extention

Desired start date: October 2019

Duty station: Jakarta

How to apply
If you believe that your credentials meet the outlined profile, we invite you to apply by sending your CV and letter of motivation in English to jobsindonesia@snv.org by latest 23 September 2019 with subject “PA Agriculture”.
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