The Samdhana Institute Job Vacancy: Program Administrator - Bogor, Indonesian


Position: Program Administrator Reports to: Grants Manager Location: Bogor, Indonesia. Duration and Working Hours: Full time, 08.00 – 17.00 
Effective Date: Soon as Possible 

Main Functions:
The Program Administrator is responsible in administering the external grants and providing support services to project teams.

He/she shall be under the direct supervision of the Grants Manager and Grants Coordinator. 

Functions and Responsibilities are:
  • Small grant and consultants/advisors administration: 
    • In coordination with Grants Manager, Grants Coordinator and other Project Teams - assign ID number of the incoming proposal
    • Maintains grantees’ logbook
    • Assists the issuance of grantees’ contract, collecting grantees reports, etc.
    • Maintain  an efficient and retrievable filing system including backing up soft data for Certain Donors, including the required reports
  • Administrative and logistical support to Project’s Activities:
    • Projects Meetings/Events arrangement (EO), i.e. Ticket booking, cash-advance
    • Prepare and Maintain a monthly schedule activities of the project teams
    • Assists arranging ticket and accommodation booking, cash-advance and travel expense report, etc for project teams
  • Finance support: 
    • Reviews grantees’ financial report and provides comments on it
    • Coaches grantees as necessary and accordingly
  • Projects site’ visit as necessary
  • Minimum Diploma degree in Accounting/Management Office
  • Have experience in the function of Grants Administration/Management at least 3 years
  • Proven ability to effectively use Microsoft Office
  • Fluency in English, written and oral
  • Able to work independently with minimum supervision but also accustomed to working in a team;
  • Highly motivated
  • Preferable having the work experience in NGO/Non profit organizations
Terms and Conditions
  • Samdhana will offer a full benefit package of remuneration
  • Three months probationary period, continued with one year working contract after a satisfactory assessment
Application procedures
Please submit your application and curriculum vitae in English, relevant experiences, past salary history, three referees soon as possible, to [email protected], placing the job title in the subject line and label your CV with your name.  

Only short listed candidates will be notified.