IPAS Indonesia Job Vacancy: Human Resources and Administrative Assistant - Jakarta

Ipas works globally so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.
Under the supervision of the Human Resources (HR) and Office Manager, the Human Resources and Administrative Assistant conducts administrative and logistical tasks for the program office in the areas of communications, procurement, human resources and office operations. The HR/Admin Assistant will play a supportive role in clarifying and rolling-out the organization’s policies and procedures. The Human Resources and Administrative Assistant is dependable, organized, and has the attention to detail required to carry out day to day operations of the Ipas Indonesia office.
Primary Administrative Responsibilities
  • Provide day to day support of the administrative operations of the country program, ensuring office management processes are organized and efficient
  • Manage calendars, agendas, logistics, and recordkeeping requirements for the Indonesia country program
  • Assist in the administrative arrangements for starting up a new office, including office leasing, procurement, and adaptation training materials and operating procedures to local context
  • Manage the filing, storage and security of office documents
  • Administer official travel arrangements of staff members including reserving air and hotel accommodations, as well as appropriate daily per diem allowances
  • Ensure adherence to office administrative rules and procedures
  • Support maintenance of office equipment and infrastructure to ensure a well-running office
  • Manage the office filing system for both physical and Sharepoint documents
  • Support planning and coordination of events as assigned
Primary Human Resource Responsibilities

  • Assist in implementing policies, procedures, rules, and regulations for country staff in compliance with local labor laws
  • In collaboration with the HR/Office Manager, execute staff training and development plans and provide assistance with performance management
  • Prepare job advertisements for vacant positions; arrange interviews for new candidates
  • Ensure employee training materials are up to date and accessible
  • Provide counseling on employee related issues; i.e. performance appraisal, succession planning, compensation and benefits, and any other matters affecting the employment relationship
  • Document new employees and establish new member files in appropriate systems
  • Monitor employee time sheets and leave records
  • Help to maintain employee benefits coverage and report on benefits payments
  • Perform other related duties as required
  • Bachelor's Degree or its International Equivalent in Administration, Human Resource Management, or other relevant discipline
  • 2+ Years experience as an HR and Administrative officer in a non-profit organization
  • Must be able to read, write, and speak fluent English
  • Demonstrated team leadership experience in administration and human resources
  • Excellent oral and written communication skills
  • Strong critical thinking and problem solving skills
  • Demonstrated project and organizational skills
  • Ability to motivate and work well with others
  • Ability to work in a multi-cultural setting

Closing Date: 02 June 2017