World Education Job Vacancy: Human Resources and Administrative Assistant, Jakarta - Indonesian

Position: Human Resources and Administrative Assistant
Location: Jakarta Indonesia
Type: Part-time/Consultancy
Duration: Immediately, through March 2018
Salary: Commensurate with experience
World Education (WE) is a not-for-profit organization,, operating in Indonesia since 1991 to improve the quality of life through education by linking economic, social, environmental, and civic development. Currently World Education Indonesia seeks a qualified Indonesian national to support a small (1-2 person) project.
Duties/Job Responsibilities:
Administrative Management and Human Resources: The HR/Admin Consultant will oversee a wide range of administrative and office support activities to facilitate the efficient operation of the project. Responsibilities include but are not limited to:
  • Assist the Country Manager in addressing Administrative and HR issues as needed.
  • Ensure that the office is kept in safe operating condition at all times, supervise any repairs or maintenance required, and maintain written records of all such activities.
  • Maintain an updated inventory of all World Education physical assets.
  • Ensure that all documents related to suppliers, service providers, and any contractor (invoices, contracts, agreements, etc.) are properly filed.
  • Assist Country Manager in preparing proposals and periodic project reports as needed.
  • Coordinate and provide regular communication updates with WE Boston headquarters.
  • Make travel arrangements and bookings.
Liaison with Government Representatives and Other National and International Agencies:
Responsibilities include but are not limited to:
  • Maintain communication and good relations with other organizations or agencies, including government and donor counterparts, on WE administration and personnel issues.
Other duties as assigned.
Reports to Country Manager.
Minimum Qualifications:
  • Proven experience as an HR/Admin assistant, staff assistant or relevant human resources/administrative position.
  • PC literacy (MS Word/Excel in particular)
  • Basic knowledge of Indonesia labor laws
  • Excellent organizational and strong communication skills
  • Working knowledge of English
  • University Degree
Please submit your application and CV by email to: [email protected], by November 20th, 2017. Only applications that meet the above qualifications will be shortlisted and contacted for interview