USAID - Jalin Project Job Vacancy: Administration and Personnel Manager, Jakarta

The USAID Jalin Project
Scope of Work

Administration and Personnel Manager

The USAID Jalin Project (hereafter referred to as “Jalin” or the “Project”) is a five-year initiative implemented by DAI Global, LLC and its consortium of partners – IntraHealth, Vital Strategies, and Market Share Associates – to work with USAID to facilitate and support partnerships through a co-creation process that brings together a diverse range of public and private sector actors to leverage domestic resources, increase the pace at which reliable local evidence is made widely available and utilized to design and implement local maternal and newborn health solutions.

Jalin will contribute to a maternal and newborn health movement in Indonesia that: (a) brings together actors, including those traditionally outside the health system, to use local evidence and global best practices to co-create, test and adapt local solutions; (b) addresses evidence gaps by identifying where and why maternal and newborn deaths are happening and uses that information to co-define and create local solutions; (c) engages the public and private sectors to co-finance scalable local solutions to support partnerships and ensure that the poor and vulnerable have access to essential services; (d) catalyzes new and existing partnerships, local solutions and co-investment through a whole-of-market approach across the projects areas of technical focus; and (e) fosters a culture of learning and adaptation.
Duties and Responsibilities
The Administration and Personnel Manager is based in Jakarta, Indonesia, and reports directly to the Director of Operations and Administration. S/he is responsible for monitoring use of and compliance with all project policies, processes, and systems. The Manager will work with staff to ensure that project management systems are accurate and complete. S/he will also oversee all aspects of human resource management, as detailed below. Specific responsibilities of the Administration and Personnel Manager include, but are not limited to:
  • Oversee the use of the project’s Technical and Administrative Management Information System (TAMIS) and review for completeness and accuracy.
  • Maintain Project Record Map and ensure project files are maintained in accordance to the record map through quarterly audits for Jakarta and yearly audits for the regions.
  • Perform regular spot checks of TAMIS and report findings (including recommendations) for management decisions.
  • Contribute to the drafting of policies and procedures in accordance with DAI and USAID rules and regulations.
  • Advise the Deputy Chief of Party on issues related to USAID and DAI policies, and Government of Indonesia regulations related to doing business in Indonesia.
  • Manage all aspects of national and regional personnel performance and professional development tasks—goal setting, regular evaluation, and end-of-year assessments;
  • Coordinate all project teambuilding and training events;
  • Design and conduct training for staff to ensure capacity to deliver in accordance with DAI operations policies, procedures, and systems.
  • Draft and update the Jalin Personnel Manual and Local Employee Compensation Plan, ensuring they are in accordance with DAI and USAID policies and regulations, and Indonesian labor law.
  • Ensure that all staff adhere to DAI timekeeping and leave policies, including monitoring staff leave balances;
  • Serve as the primary Point of Contact with health insurance service providers and Badan Penyelenggara Jaminan Sosial (National Social Security Agency);
  • Manage all immigration tasks for expat LTTA and STTA staff; and
  • Ensure adequate internal controls are put and followed to avoid waste, fraud, and inefficiencies.
  • Other duties consistent with the overall focus of the position as assigned by the Deputy Chief of Party.
  • Bachelor’s degree in development studies, economics, business, or related field.
  • Demonstrated understanding of USAID rules and regulations, particularly as they pertain to procurement and human resource processes and procedures.
  • Ten years of relevant work experience with increasing level of responsibility and authority.
  • Proven interpersonal skills and demonstrated ability to interact professionally with partners.
  • Demonstrated commitment to integrity and accountability.
  • Professional spoken English is preferred.
Interested and qualified applicants could send the cover letter and CV at the latest on January 11, 2019 to indonesiamnh@dai.com with “Administration and Personnel Manager" in the subject line and specify the availability date in the CV. Only shortlisted candidates will be contacted directly.