Netherlands Leprosy Relief Job Vacancy: Admin and Logistic Officer, Jakarta - Indonesian

NLR Indonesia is a national foundation, member of NLR Alliance. NLR Indonesia's main programs are leprosy control, prevention of disability, inclusive development for persons with disabilities, and cross cutting interventions on reducing stigma and discrimination for people affected by leprosy and persons with disabilities. NLR Indonesia’s approaches are capacity building, awareness raising, lobby and advocacy and piloting innovative approaches and building networks. NLR Indonesia partners with disabled people organizations, civil society organizations, educational institutions, as well as local governments and ministries / government institutions.

Currently Yayasan NLR Indonesia is URGENTLY looking for: 

Admin and Logistic Officer
based in Jakarta 

Together with HR Officer, Admin & Logistic Officer ensure the smooth running of the organization's activities by organizing everything related to administration (human resources, operations and finance), logistics, governance and office facilities.

Key Resposibilities:
  • Handle and oversee all matters relating to office administration, including front-office, correspondence, processing permits, office equipment and ensuring the Information and Technology system runs smoothly. 
  • Organize activities (meetings, training, workshops, official trips) and handle logistical and administrative needs (programs and non-programs) including;
  • Arrange budgets (including meeting, accommodation and transportation packages) for the implementation of program workshops conducted by Yayasan NLR Indonesia; based on activity documents that have been approved by Executive Director.
  • Preparing materials and all the logistical needs needed for the implementation of the workshop mentioned above.
  • Make financial reports on the implementation of activities that have been carried out.
  • Arrange transportation, accommodation and travel advance applications for staff who will carry out official travel.
  • Prepare documents needed by staff, including making passports, visas and other documents needed for the purposes of official travel (domestic and foreign)
  • Prepare administrative documents related to programs such as letters, e-mail and fax.
  • Manage office maintenance, including office buildings, work space, cleaning, electricity, telephone, internet, and security and management of office equipment and supplies, etc. 
  • Manage procurement of goods (including stationery, office equipment, household) and agreements with external parties.
  • Assist the Finance Unit in managing and recording the Petty Cash for the purpose of paying for operational activities. 
  • Independantly manage correspondence, including drafting and filing.
  • Minimum D3 graduates, majoring in Business Administration/Secretary. 
  • Minimum 3 years experience in administration and secretarial fields.
  • Knowledge of procurement of goods and logistics.
  • Able to work with minimal supervision.
  • Able to work under pressure and still refer to strict deadlines.
  • Able to prioritize work.
  • Good in English and Indonesian, both verbal and written.
  • Correspondence writing skills.
How to Apply
Please send an application letter together with an updated CV via email to: recruitment@nlrindonesia.or.id

Closing date is February 19, 2019. However, application will be screened immediately upon reaching the above email address.

Only shortlisted candidate will be notified.

Yayasan NLR Indonesia values diversity and inclusion and encourages all qualified people to apply, regardless of religion, age, race, gender, sexual orientation or disability.