Netherlands Leprosy Relief Job Vacancy: Admin and Logistic Officer, Jakarta - Indonesian


Netherlands Leprosy Relief Job Vacancies 2019

NLR Indonesia is a national foundation, member of NLR Alliance. NLR Indonesia's main programs are leprosy control, prevention of disability, inclusive development for persons with disabilities, and cross-cutting interventions on reducing stigma and discrimination for people affected by leprosy and persons with disabilities. NLR Indonesia’s approaches are capacity building, awareness-raising, lobby and advocacy, and piloting innovative approaches and building networks. NLR Indonesia partners with disabled people organizations, civil society organizations, educational institutions, as well as local governments and ministries/government institutions.

Currently Yayasan NLR Indonesia is URGENTLY looking for: Admin and Logistic Officer based in Jakarta

Together with HR Officer, Admin & Logistic Officer ensure the smooth running of the organization's activities by organizing everything related to administration (human resources, operations, and finance), logistics, governance, and office facilities.

Key Responsibilities:
  • Handle and oversee all matters relating to office administration, including front-office, correspondence, processing permits, office equipment, and ensuring the Information and Technology system runs smoothly.
  • Organize activities (meetings, training, workshops, official trips) and handle logistical and administrative needs (programs and non-programs) including;
  • Arrange budgets (including meeting, accommodation, and transportation packages) for the implementation of program workshops conducted by Yayasan NLR Indonesia; based on activity documents that have been approved by Executive Director.
  • Preparing materials and all the logistical needs needed for the implementation of the workshop mentioned above.
  • Make financial reports on the implementation of activities that have been carried out.
  • Arrange transportation, accommodation, and travel advance applications for staff who will carry out official travel.
  • Prepare documents needed by staff, including making passports, visas and other documents needed for the purposes of official travel (domestic and foreign)
  • Prepare administrative documents related to programs such as letters, e-mail, and fax.
  • Manage office maintenance, including office buildings, workspace, cleaning, electricity, telephone, internet, and security and management of office equipment and supplies, etc.
  • Manage procurement of goods (including stationery, office equipment, household) and agreements with external parties.
  • Assist the Finance Unit in managing and recording the Petty Cash for the purpose of paying for operational activities.
  • Independently manage correspondence, including drafting and filing.
  • Minimum D3 graduates, majoring in Business Administration/Secretary.
  • Minimum 3 years experience in administration and secretarial fields.
  • Knowledge of procurement of goods and logistics.
  • Able to work with minimal supervision.
  • Able to work under pressure and still refer to strict deadlines.
  • Able to prioritize work.
  • Good in English and Indonesian, both verbal and written.
  • Correspondence writing skills.
How to Apply
Please send an application letter together with an updated CV via email to: [email protected]

The closing date is February 19, 2019. However, the application will be screened immediately upon reaching the above email address.

Only shortlisted candidate will be notified.