RedR Indonesia Job Vacancy: Project Assistant: Information Management, Yogyakarta

RedR Indonesia - Information Management Project Assistant 

Exciting opportunity with RedR Indonesia
Position Title: Project Assistant: Information Management (INDONESIAN NATIONAL ONLY)

Reporting to: Project Technical Advisor

Job Status: Full time, 9 – 5

Contract duration: 9 month (extendable) Duty Station: Yogyakarta, Indonesia

Start Date: 24 June 2019 

How to apply
Please send us your application, including the provision of 3 referees, via email to with subject: Application: Project Assistant: Information Management – [your name] by no later than Friday, 14 June 2019. As a part of your application you will need to provide:
  • A curriculum vitae of no more than 3 pages 
  • A cover letter in English telling us how your skills, experience and qualifications make you the best candidate for this opportunity.
Working Conditions
The Information Management Project Assistant will be entitled to annual leave, sick leave, social security and health insurance (BPJS Kesehatan and Ketenagakerjaan) as according to RedR policy.

About RedR Indonesia
RedR Indonesia is an emerging humanitarian agency working for improving emergency relief. RedR Indonesia is part of the international RedR network of accredited organisations, each sharing a common vision and mission.

Our aims are to provide sufficient, competent and effective relief personnel to the front-line and provide personnel to local and international relief agencies whenever required; to improve and maintain the competence of relief personnel; to cooperate and work with other agencies in maintaining the availability of trained and competent relief personnel; and to increase humanitarian response capacity in Indonesia through providing people with internationally recognised training and access to international experience. 

We believe that suffering caused by disasters can be reduced by selecting, training and providing competent and committed personnel to humanitarian programs across the world. RedR is also represented in the UK, India, Australia, and Malaysia.

Assignment Summary
RedR Indonesia in partnership with the BPBD Sleman and Forum PRB DIY with the support from UNICEF is commencing a project called “Update Merapi Contingency Plan of Sleman District, Daerah Istimewa Yogyakarta”. The project aims to explore good practices and future preparedness challenges in facing possible threats of Merapi which is developed base on empirical studies on the field.

This project is expected to be able to support and improve the harmonisation and coordination mechanisms among BPBD Sleman and other stakeholders (FPRB, NGO, PMI, University, etc.) in preparedness for Merapi’s potential eruptions. The project will also receive guidance from national authorities (Kemensos, BNPB and other related government institutions at national level) and in turn will provide necessary recommendations for policy and methodology improvement as appropriate to those authorities.

The Information Management Project Assistant is responsible for assisting Project Technical Advisor and ensure the objectives and outputs of the project are met. S/he should work closely with other Technical Assistance Team to achieve all deliverables set in the Project Document and contract document. The duty station is Yogyakarta.

Main Responsibilities
Under the direct supervision of the Project Technical Advisor, the Information Management Project Assistant are responsible for the following duties:

Assist Project Technical Advisor in developing draft of contingency plan document (update)
  • Ensure all data and information gathered during meeting, FGD, workshop is managed accordingly
  • Compile and review all data and information for the contingency plan document
  • Design and operate information management system to support the contingency plan
  • Assist Project Technical Advisor in ensuring proper oversight of project activities and results
  • Assist Project Technical Advisor in implementing workplan of the contingency plan activities and in monitoring the progress of activities
  • Assist Project Technical Advisor in regular reporting to RedR Indonesia, UNICEF and other relevant partners
  • Assist Project Technical Advisor in reviewing the project status and in providing technical recommendation and/or corrective actions
  • Assist Project Technical Advisor in overall management and administration of the project
  • Assist Project Technical Advisor in meeting, FGD, workshop, and other project related activities.
  • Assist the logistic arrangement with the project
  • Assist in file management and ensure ease of retrieval of documents
  • Assist Project Technical Advisor in ensuring the objective of knowledge management of the project is achieved:
  • Work closely with photographer and videographer in capturing the process of updating contingency plan
  • Create and manage folder for the videos and photos
  • Assist Project Technical Advisor in developing guidance for contingency plan
  • Ensure the guidance of contingency plan met UNICEF and RedR standards.
  • Bachelor’s degree in information management, information technology or relevant field (relevant experience may substitute relevant degree)
Skills & Competencies
  • 3 years’ experience in relevant field 
  • Excellent written and verbal English
  • Excellent organisational and coordination skills
  • Ability to perform complex tasks and act upon priorities
  • Strong interpersonal and communication skills
  • Ability to work effectively with a wide range of constituencies in a multicultural environment
  • Confirmed communication and organisational skills
  • Multi-tasking skills
  • Self-motivated, entrepreneurial, and self-managing 
  • Proactive and can-do attitude
  • Positive work ethic with a willingness to learn and grow
  • Willingness and ability to travel for work
  • Openness to work in an inclusive and diverse office environment with people of all races, religion, gender, etc
Preferred Criteria
Applicants with the following experiences, or similar backgrounds, are especially desirable
  • Qualifications and or experience in project assistance 
  • Looking for long term relationship and to grow with organisation
  • Familiarity with Mount Merapi surroundings and issues
RedR Indonesia is an equal opportunity employer with positive discrimination policies to ensure opportunities are available to all applicants regardless of race, gender, sexual orientation, religion or creed and those with functioning limitations (persons with disabilities).