Abt Associates KOMPAK Project Job Vacancy: Finance & Administration Officer - South Sulawesi

KOMPAK: Finance & Administration Officer - South Sulawesi

Abt Associates is a specialist international health and social sector consulting company that provides services to public and private sector clients.  Abt Associates is a wholly owned Australian subsidiary of Abt Associates, regularly ranked as one of the top 20 global research firms and one of the top 40 international development innovators. We provide a comprehensive range of services from policy to service delivery in the public and private sectors, contributing to long term benefits for clients and communities.  Abt Associates is an organisation that has a personal commitment to its staff and as such we value the long-term relationships that we build with the people who work for us.

KOMPAK Program
KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia's efforts in reducing poverty through improvements in basic service delivery and creating opportunities for work. KOMPAK focuses its efforts on three result areas:
  1. Supporting Local Governments and Service Units to better address the needs of basic service users;
  2. Supporting the poor and vulnerable to benefit from improved village governance; and
  3. Supporting the poor and vulnerable to benefit from increased opportunities for employment and economic development.
The Opportunity
Reporting to the Provincial Manager, the Finance and Administration Officer will be responsible for providing support to KOMPAK provincial offices to ensure good quality of administrative and finance management in implementing provincial offices’ portfolio of project activities.

Key Duties
  1. Assisting KOMPAK provincial offices to develop events-based budgeting based on the approved ToR
  2. Supporting the KOMPAK provincial offices in preparing documents for advance request of the events implemented
  3. Assisting provincial offices in completing documents for advance settlements of the events
  4. Support collecting and preparing other documents related to payments and ensure all claims are correct with actual and complete receipts and expenses, including payment for the events (vendor and others)
  5. Support Finance Coordinator preparing payment documents
  6. Supporting Office Coordinator preparing events-related logistics (including preparing handouts, materials) and office supplies
  7. Support Office Coordinator following up with the vendors and developing and updating preferred vendor rates
  8. Supporting Office Coordinator for the venue hire/accommodation/meeting package/catering arrangements
  9. Assist distributing invitations and following up with participants’ attendance, collecting attendance list for any events
  10. Checking on regular basis of office maintenance (electricity, office furniture and first aid kit expire date
Further information regarding other key duties is included in the Information for Applicants in the "View Position Description"

Key Requirements
  1. Bachelor or Diploma 3 with at least 4 years of work experience in administration, finance and logistics, and office management
  2. Must have the ability to work effectively in a fast-paced and challenging environment
  3. Must be flexible, willing to perform other duties and work irregular hours
  4. Able to communicate fluently and effectively in Indonesian and/or English
  5. Must be capable of working both individually and as part of a team
  6. Must be familiar with using Microsoft office, email, website and application systems
  7. Understanding of gender equality and social inclusion issues
Applications should be submitted online via the Careers page of Abt Associates’ website and MUST include a CV and covering letter addressing the key requirements listed above.

Applications close: 26 November 2019 – midnight (AEST)

We welcome and thank all applicants however; only shortlisted applicants will be contacted.