ICCO Cooperation Job Vacancy: Admin Assistant, Bali - Denpasar

ICCO Regional Office in Denpasar (Indonesia) is inviting experienced candidates to apply for the position of:

Admin Assistant
Based: Denpasar, Indonesia
Closing date:  December 9th, 2019

ICCO Cooperation is a Dutch organization with more than 50 years of experience and global presence of five regional offices. The regional office in South East Asia implements programs in Myanmar, Indonesia, Philippines, Cambodia and Vietnam. Together with our partners from the public and private sector ICCO works towards a just and dignified life for all, by promoting opportunities for economic empowerment and inclusive development. Responsible and inclusive growth is connected to ICCO’s two core principles: Securing Sustainable Livelihoods and Justice & Dignity for All. Our regional office is based in Denpasar, Indonesia.

ICCO - Regional Office South East Asia & Pacific - is looking for an Admin Assistant, under the coordination of Office Manager, with main tasks is as follow:
  1. Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
  2. As a receptionist to welcome visitors to the office in a friendly and professional manner and offer refreshments, as required, answer phone calls+ take note/message) and maintain contact list of staffs.
  3. To open and distribute, scan and save into electronic filing system.
  4. To maintain a stationery, kitchen supplies and equipment supply to the office, ensuring sufficient stock is available to all member and to research and ensure value for money when placing orders, through obtaining quotes and negotiating with suppliers.
  5. Process the sending of letters/documents through DHL, JNE, and Post office etc
  6. Maintain inventory record and do inventory checking every 6 (six)months
  7. Maintain project filling system
  8. Maintain communication material
  9. Coordinate repairs to the office equipment
  10. Maintain reception area material (eg. Newspaper, flyer etc) for the purpose of providing resource information to the visitors
  11. Support on meeting activities
  12. Prepare purchase procurements such us purchase request, biddings and purchase order.
  13. Support on work permit and visa
  14. Assisting office manager on administration and HR admin if necessary
  15. Book reservation based on travel plan (airline ticket, hotel) in coordination with travel agent.
  16. Maintain corporate agreement with travel agent, hotel and others vendors
  1. Minimum completion of secondary education (diploma III),preferably in Economy/Management.
  2. Minimum 3 years of relevant admin experience is required, preferably related to travel arrangements
  3. Proficiency in English written and spoken
  4. Ability to work well with other, meet deadlines, and respond to changes in priorities
  5. Excellent written and verbal communication skills and strong organisation skills
  6. Strong problem solving and analytical skill required
  7. Ability to work independently, take initiative set priorities and see project through completion
  8. Strong service-focused orientation, must work well and respectfully with field office personnel
  9. Proficiency in English and local language is a plus
Please send your motivation letter and CV (up to 4 pages maximum and in English) bye-mail latest 8 December 2019 to Enny (N.Aeni@icco.nl).  When shortlisted, you will receive an invitation.

ICCO gives an equal-opportunity employ me regardless of race, gender, religion, or political affiliations.