The Nature Conservancy Job Vacancies: Knowledge Management Specialist & Operations Administrator, Berau, East Kalimantan

Yayasan Konservasi Alam Nusantara (YKAN) is an organization that has a mission to protect the lands and waters on which all life depends. YKAN is an affiliate of The Nature Conservancy (TNC), a science-based organization and experienced in advancing conservation throughout the world since 1951.

We currently have several openings for: KNOWLEDGE MANAGEMENT SPECIALIST

The Knowledge Management Specialist is assisting Indonesia Oceans Program (IOP) Director in developing communication and/or media materials related to the technical aspects of oceans program.

The Knowledge Management Specialist implements communication and/or media tactics by providing communication and/or media materials support to IOP team. S/he is responsible for developing, maintaining and distributing relevant communication and/or media materials. S/he maintains media contacts, writes news releases, and responds to media requests and inquiries. S/he makes recommendations for new audience targets and conservation messages. S/he tracks results of program initiatives and reports findings to program managers.  S/he helps facilitate and coordinate on-going communication between all parts of the globally dispersed marketing division, internal and external stakeholders.

The Knowledge Management Specialist is based in Jakarta office with frequent travel to Bali and will report to the Indonesia Oceans Program Director.

Qualifications:
  1. Bachelor’s degree in related field and a minimum 5 years’ related experience or equivalent combination of education and experience.
  2. Experience in organizing and coordinating projects.
  3. Experience writing and/or editing publications and related materials.
  4. Communicating clearly via written, spoken, and graphical means in English and Bahasa Indonesia.
  5. Excellent English writing skills
  6. Experience developing partnerships (partners, community, government).
OPERATIONS ADMINISTRATOR

This position is responsible for the day-to-day administration of office activities within the Berau Field Office. S/he coordinates such activities as central administrative processes (facility management, telecommunications, general maintenance/repairs, central services, mailroom operations, central filing, telephone/public reception and/or printing) or maintaining office supplies, general purchasing requests and general office duties. S/he oversees some financial/accounting responsibilities as well as performs various HR related administrative tasks.  S/he provides a full range of high-level administrative support to senior management by preparing correspondence and materials, handling travel arrangements and scheduling. This position includes frequent interaction with all members within the organization as well as donors, vendors and business relations. S/he may prepare accounting forms and disbursement requests.

Specific duties are as follows:
  1. Provides a full range of administrative and/or program support to the Berau Office. This includes various office tasks such as answering phones, sorting/distributing mail, maintaining equipment, ordering supplies, working with vendors, drafting correspondence, maintaining logs and costs, organizing and filing. Periodically communicate on behalf of the supervisor with internal staff and vendors
  2. Handles inquiries about field office activities, communications and/or educational materials
  3. Prepares accounting forms and disbursement requests
  4. Handles travel arrangements and coordinate logistics with others as needed
  5. Responsible for document filing
  6. In charge of office management and ensures that the Berau Field Office is functioning smoothly. Provides recommendations to supervisor as needed, on how to better work environment
  7. Takes up the role of HR rep in the field, assisting staff with medical/hospitalization issues and helping HR collect regular data on meal allowances and staff overtime work
  8. Records and keeps track of the Berau Field Office inventory
  9. Processes police and/or other travel permits at related institutions for purpose of field/VIP trips by foreigners
  10. Supervises drivers and ensure that drivers’ schedule is well planned and that office cars are well maintained
  11. Supervises outsourced office helper and security
The Operations Administrator reports to the Finance and Administration Coordinator of the Terrestrial Program and is based in Berau, East Kalimantan, Indonesia.

Qualifications:
  1. Bachelor’s degree and 1-year experience or equivalent combination.
  2. Experience in business writing, editing, and proofreading.
  3. Experience organizing time and managing diverse activities to meet deadlines.
  4. Experience performing one or more administrative processes.
  5. Experience working and communicating with a wide range of people.
Please send your CV and application letter to recruitment.indo@tnc.org, not later than December 27, 2019.

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