World Health Organization Job Vacancy: National Professional Officer (Budget & Finance), Jakarta

National Professional Officer (Budget & Finance) - (1905620)
Grade: NO-A
Contractual Arrangement: Fixed-term appointment
Contract duration: Two years
Job Posting: Dec 13, 2019, 5:02:55 PM
Closing Date: Jan 4, 2020, 5:59:00 AM
Primary Location: Indonesia-Jakarta
Organization: SE_INO WR Office, Indonesia
Schedule: Full-time

The objective of the Programme is to deliver WHO core functions at the country level, with particular focus of the Organization's directing and coordinating role for international work. Within this framework, activities include support to the Government in the formulation, implementation and evaluation of national health policies, strategies and plans, and development and management of WHO technical cooperation progammes at the country level. The immediate objective to lead a team of national staff and manage the Budget and Finance functions for WCO Indonesia.

Under the direct supervision of the Administrative Officer and general supervision of WHO Representative the incumbent will perform the following duties:
  1. General Ledger (GL)- Budget Monitoring and related GL budget vouchers, expenditure batches, collaborate with Planning Unit for biennial budget development process, closely monitoring deadlines, identifying and reporting funding/budgeting problems, proposing solutions to ensure alignment and compliance with business rules and financial practices.
  2. Assist in developing/strengthening standard operational procedures (SOPs) and checklists for effective support and service delivery to the technical programmes in the WHO country office and overseeing the budget and finance team for accurate and timely reporting to the WR for informed decision-making;
  3. Verify and provide budget clearance to project proposals, correspondence and requests, ensures compliance with financial regulations, policies and procedures;
  4. Develop and maintain an accurate financial tracking system of all financial activities and monitor implementation. Extracting data from Enterprise resource planning system (GSM) and converting this complex data into meaningful, timely and relevant information, analyze financial implementation status, encumbrances and PO reports and reviewing financial data to advise the Administrative Officer, oversee and support preparation of various ad-hoc financial monitoring reports and dashboards.
  5. Propose alternative methods and approaches to streamline and improve processes, provide advice on policies and procedures; provide recommendations on financial policy, improvements in internal controls and guidelines and procedures for the Region, provide trainings on various cross functional areas on financial implications.
  6. Continuous capacity building of technical and administrative support staff in expenditure management, interact with management and technical units to provide guidance and clarifications on WHO administrative and financial policies and practices and respond to budget and finance queries, undertake responsibility for accuracy and reconciliation of budgetary and accounting records prepared by other support staff in the Unit
  7. Production of simple/easy to read reports with required actions, effective monitoring on use of funds before expiration dates; correct expenditure recording, supervise monthly, annual and biennial closure exercises.
  8. Manage and oversee the day-to-day functioning of Budget and Finance Unit including planning, organizing and supervising staff, identify priorities, allocate tasks, evaluate performance of staff and review closely work assignments. Identify errors and gaps, advise on corrective actions required to solve problems emerging during the processes and validate the compliance of all actions in light of financial rules and procedures of the organization.
  9. Perform any other task as assigned by the supervisor.

Closing  Date: 04 January 2020