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UNHCR Job Vacancy: Human Resources Assistant, Jakarta - Indonesian

UNHCR Representation in Indonesia is looking for Human Resources Assistant to be based in Jakarta, Indonesia

Functional Title: Human Resources Assistant

Position No: 10017854

Category & Level: G-4 Level/Fixed Term Appointment

Entry on Duty: 01 March 2020


Duration: One (1) year contract, extension subject to availability of fund and performance evaluation

Annual Salary: starting IDR 147,144,000 (including medical allowance)

Closing Date: 19 February 2020

Duty and Responsibilities
  • Human Resources Assistant will function under direction supervision of Human Resources Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility.
  • Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
  • Assist in processing local staff members' contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
  • Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
  • Assist newly arrived international staff with administrative formalities related to their accreditation, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
  • Provide administrative support to staff and dependents in case of medical evacuation, as well as security evacuations/relocations.
  • Maintain personnel records in the office, including maintenance of attendance, overtime and leave records.
  • Perform other related duties as required.
Qualifications/Requirements
Core Competencies: Teamwork & Collaboration, Commitment to Continuous Learning, Client & Result Orientation.

Cross-Functional Competencies: Planning and Organizing.

Education: Completion of Secondary Education (preferably in Secretarial, Business Administration, Human Resources, Office Management or related field).

Experience: 4 years of relevant work experience. Working in a multi-cultural environment or UN is an added asset.

Nationality: Citizen of Indonesia; Non-citizen with Indonesian permanent residence.

Language: Excellent knowledge of English and Bahasa Indonesia (written and spoken) is essential; knowledge of other UN languages is an asset.

Desirable: Field experience with UNHCR and/or with other humanitarian organizations is an asset. IT-Computer Literacy; MS-drafting; Documentation, Data Presentation; Ms-Editing; UN-UN/UNHCR Administrative Rules, Regulations, and Procedures.

Candidate who wish to be considered for this vacancy should send their CV, motivation letter, and signed Personal History/P11 form (available at CLICK HERE) to UNHCR Indonesia at: [email protected]

DEADLINE FOR APPLICATION: 19 FEBRUARY 2020

IMPORTANT: Candidates must indicate post title and vacancy number on the subject of th email.

Applications from all gender and persons with disabilities are encouraged to apply.

Late applications will not be considered.

Only those short-listed for the tests (written and interview) will be notified